Loading
Excel.Tips.Net ExcelTips (Menu Interface)

Counting with PivotTables

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Counting with PivotTables.

Suppose you have a data table set up in Excel that represents your club membership. In the first column are the names of club members. In the second column are the cities in which the members live. If you want to find out how many people live in each city, there are several methods you can choose. One method is to create a PivotTable.

To create a PivotTable on your data, follow these steps:

  1. Select a cell within your data table.
  2. Choose the PivotTable and PivotChart Report option from the Data menu. Excel begins the PivotTable and PivotChart Wizard. (See Figure 1.)
  3. Figure 1. The PivotTable and PivotChart Wizard.

  4. Choose the Microsoft Excel List or Database option.
  5. Indicate you want to create a PivotTable, then click on Next.
  6. In the Range box, make sure your entire data table is selected, then click on Next.
  7. Indicate you want to put the PivotTable in a new worksheet, then click on Finish. Excel creates the bare-bones PivotTable worksheet, and the PivotTable Field List dialog box is visible.
  8. Drag the City field button from the PivotTable dialog box to the Row area of the PivotTable.
  9. Drag the Name field button from the PivotTable dialog box to the Data area of the PivotTable. Your PivotTable is complete.

The above steps won't work, however, if you are using Excel 97. Follow these steps instead:

  1. Select a cell within your data table.
  2. Choose the PivotTable Report option from the Data menu. Excel begins the PivotTable Wizard.
  3. Choose the Microsoft Excel List or Database option and click on Next.
  4. In the Range box, make sure your entire data table is selected, then click on Next.
  5. Drag the City field button to the Row area of the PivotTable builder.
  6. Drag the Name field button to the Data area of the PivotTable builder.
  7. Click on Finish. A new worksheet is created that contains your PivotTable.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3165) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Counting with PivotTables.

Related Tips:

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.