Loading
Excel.Tips.Net ExcelTips (Menu Interface)

Offering Options in a Macro

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Offering Options in a Macro.

If you are just starting out developing macros, you may be looking for a simple way to offer a set of choices to a user, and then take an action based on the user's response. This is a relatively simple task, if you use the InputBox function along with a Select Case structure.

The first task is to set up your InputBox so it displays the information to the user. For example, let's say you have five options and you want the user to select one option from those five. You can use the following code to put together five options, each on their own line:

Prompt = "1. This is your first choice" & vbCrLf
Prompt = Prompt & "2. This is your second choice" & vbCrLf
Prompt = Prompt & "3. This is your third choice" & vbCrLf
Prompt = Prompt & "4. This is your fourth choice" & vbCrLf
Prompt = Prompt & "5. This is your fifth choice"

You can now use the Prompt string when you invoke the InputBox function in your macro. You then translate what the user responds with into a number that represents their choice from your five options. The code to do this is as follows:

UserResp = InputBox(Prompt, "The Big Question")
UR = Val(UserResp)

In this example, the response from the InputBox function is assigned to the UserResp variable, which should be dimensioned as a string. The UR variable, which should be dimensioned as an integer, is then set based on the value of the string. (The Val function returns the value in a string.)

The only thing left to do is to take an action based on which number was chosen, 1 through 5. You can use the Select Case structure to do this. The full subroutine could appear as follows:

Sub Macro1()
    Dim Prompt As String
    Dim UserResp As String
    Dim UR As Integer

    Prompt = "1. This is your first choice" & vbCrLf
    Prompt = Prompt & "2. This is your second choice" & vbCrLf
    Prompt = Prompt & "3. This is your third choice" & vbCrLf
    Prompt = Prompt & "4. This is your fourth choice" & vbCrLf
    Prompt = Prompt & "5. This is your fifth choice"
    UR = 0
    While UR < 1 Or UR > 5
        UserResp = InputBox(Prompt, "The Big Question")
        UR = Val(UserResp)
    Wend
    Select Case UR
        Case 1
            'Do stuff for choice 1 here
        Case 2
            'Do stuff for choice 2 here
        Case 3
            'Do stuff for choice 3 here
        Case 4
            'Do stuff for choice 4 here
        Case 5
            'Do stuff for choice 5 here
    End Select
End Sub

Notice that this example uses a While ... Wend loop around the InputBox function. This is done to make sure that the user enters a number between 1 and 5. If the value entered is outside that range, then the user is simply asked again.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3098) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Offering Options in a Macro.

Related Tips:

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

Andrew McQuillen    09 Dec 2013, 04:40
This is a really good tip.
however when I try to run it through my Macro short cut button I get the following error pop up box.
No RETURN()or HALT() function found on macro sheet. I am using excel 2003.the internet seems to be full of methods to cure this problem in Excel 2000!!
Any help would be useful.
Thanks.
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.