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Understanding R1C1 References

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Understanding R1C1 References.

Excel, by default, uses a reference format known as A1. This simply means that columns are referred to using letters and rows using numbers. References contain a combination of both the column letter and row number, thereby designating a unique cell.

Not all spreadsheet programs use this same method of referring to cells. The other major method of referencing cells is called the R1C1 format. In this notation, both rows and columns are referred to using numbers. The numbers are differentiated by using of the R and C letters, which stand for row and column. Thus, the intersection of row 5 and column 7 would be referred to as R5C7.

Excel allows you to control whether it uses A1 or R1C1 notation for cell references. To specify which notation format you want to use, follow these steps:

  1. Choose Options from the Tools menu. Excel displays the Options dialog box.
  2. Make sure the General tab is selected. (See Figure 1.)
  3. Figure 1. The General tab of the Options dialog box.

  4. If you want to use R1C1 format, select the R1C1 Reference Style check box; if you want to use A1 format (the default for Excel), clear the check box.
  5. Click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3010) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Understanding R1C1 References.

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