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Clearing the Print Area

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Clearing the Print Area.

In other issues of ExcelTips you learn how you can set a print area within a worksheet. This special area is used to define exactly what range you want printed. At some point you may need to delete the print area. (By "delete" I mean to get rid of the special area designation, not the information contained within that area.)

To clear the print area, follow these steps:

  1. Choose Print Area from the File menu. Excel displays a submenu.
  2. Choose Clear Print Area from the submenu.

Pretty easy, huh? Well, there are other ways you can go about clearing the print area, as well. This is one that I like to use from time to time:

  1. Choose Name from the Insert menu. Excel displays a submenu.
  2. Choose Define from the submenu. Excel displays the Define Name dialog box. (See Figure 1.)
  3. Figure 1. The Define Name dialog box.

  4. Look in the list of defined names for one called Print_Area. This is the definition of your print area. (If you don't see an entry by this name, there is no print area defined in your workbook.)
  5. Select the Print_Area entry and click on Delete. The entry is removed, and your print area is now deleted.
  6. Click on Close to dismiss the dialog box.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2963) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Clearing the Print Area.

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Comments for this tip:

michael thomas    01 Nov 2016, 15:01
I tried to print my data in portrait format. Then I see that landscape is more suitable. Then I can't clear the (portrait)page area names with neither of your suggestions.
So I marked the page and exported it as a csv file and loaded it back to a new file as xls data. data, columns etc. had to be reformatted.
(I don't know how to export a whole xls file, but exporting a worksheet works)
John Wirt    31 Oct 2015, 21:58
Useful tip today. john Wirt
Mandora    31 Oct 2015, 17:20
In VBA, the following code will clear a print range before setting a new one.

    ActiveSheet.PageSetup.PrintArea = ""
 
 

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