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Printing a List of Named Ranges

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing a List of Named Ranges.

Anyone who has created a large workbook knows that it is very easy to create a large list of named ranges. Managing those ranges, particularly if you inherit the workbook from someone else, is a much harder task. Part of the problem is that you may lose track of all your ranges and what they refer to.

Having a list of the names in your workbook could be helpful. To get a list, follow these steps:

  1. Select the cell where you want the list to start. Since a name list can occupy a good deal of space, you may want to select a cell in a blank worksheet.
  2. Choose the Name option from the Insert menu. Excel displays a submenu.
  3. Choose Paste from the submenu. (This option is not available if there are no named ranges in your workbook.) Excel displays the Paste Name dialog box.
  4. Click on Paste List. The two-column list of names and their ranges are inserted.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2944) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing a List of Named Ranges.

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Comments for this tip:

JMJ    12 Apr 2016, 09:54
@Jack
Hi, you should read the lines at the top of the page: "This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003"
In these versions, the tip is by no means "gibberish", and works perfectly!
J-M J
michael adel    04 Dec 2015, 14:02
To Paste Names In Excel 2013 - this worked (partially) for me:
1 - Select a blank area of a worksheet
(Suggest using a new worksheet)
2 - Select Formulas tab
3 - Under Defined Names select Use in Formula
4 - Select last option 'Paste Names'

Note: Not all range names (or columns) will be in this list. Only named ranges that are 'Scoped to Workbook' are listed. (I see over 25 names via Name Manager, but only 8 show up using this technique.)

Note: When you use Name Manager you see five columns (Name, Value, Refers To, Scope, Comment). Paste Names doesn't provide column headings but you only get 'Name' and 'Refers To'.

I took a screen shot to get a hardcopy of the range names. I hope someone has a way to capture all names and all columns into cells.

Please, if you suggest something make sure it works before posting - rather than "try xyz".
Jack    04 Oct 2015, 15:17
Thank you Mary for the correct instruction, other than that this advice is gibberish...!!!
sreekhosh    29 Sep 2015, 02:28
Wow this saved lot of time
Mary Moore    12 Aug 2015, 23:14
I am an instructor who teaches Excel 2013 and below are the steps to list the range names you created in your workbook

1. Click the Formulas tab
2. Click the drop-down arrow for the Use in Formula button
3. Select Paste Names
4. Click the Paste List button
Ricky    31 May 2015, 14:53
How do you do this in the Mac version of excel 2011?
Phippsey    29 Apr 2015, 19:54
I found a Youtube demo on how to do this. In Excel 2013 (have not tried other versions) press the F3 key to get the dialog box. I too could not find the "Name option" using the instructions above
John Stafford    22 Mar 2015, 12:14
Can you add a picture of this, not finding it the latest version of excel... in the insert tab... off to another website....
 
 

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