Loading

Got a version of Excel that uses the
menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)?
**This site is for you!** If you
use a later version of Excel, visit
our *ExcelTips* site focusing on the ribbon interface.

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.

Learn more about Allen...

ExcelTips FAQ

ExcelTips Resources

Ask an Excel Question

Make a Comment

Free Business Forms

Free Calendars

** Please Note:** This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later),

Everybody knows you can enter a formula in Excel. (What would a spreadsheet be without formulas, after all?) If you use address references in a formula, those references are automatically updated if you insert or delete cells, rows, or columns and those changes affect the address reference in some way. Consider, for example, the following simple formula:

=IF(A7=B7,"YES","NO")

If you insert a cell above B7, then the formula is automatically adjusted by Excel so that it appears like this:

=IF(A7=B8,"YES","NO")

What if you don?t want Excel to adjust the formula, however? You might try adding some dollar signs to the address, but this only affects addresses in formulas that are later copied; it doesn?t affect the formula itself if you insert or delete cells that affect the formula.

The best way to make the formula references ?non-adjusting? is to modify the formula itself to use different worksheet functions. For instance, you could use this formula in cell C7:

=IF(INDIRECT("A"&ROW(C7))=INDIRECT("B"&ROW(C7)),"YES","NO")

What this formula does is to construct an address based on whatever cell the formula appears in. The ROW function returns the row number of the cell (C7 in this case, so the value 7 is returned) and then the INDIRECT function is used to reference the constructed address, such as A7 and B7. If you insert (or delete) cells above A7 or B7, the reference in cell C7 is not disturbed, as it just blithely constructs a brand new address.

Another approach is to use the OFFSET function to construct a similar type of reference:

=IF(OFFSET($A$1,ROW()-1,0)=OFFSET($B$1,ROW()-1,0),"YES","NO")

This formula simply looks at where it is (in column C) and compares the values in the cells that are to its left. This formula is similarly undisturbed if you happen to insert or delete cells in either column A or B.

A final approach (and perhaps the slickest one) is to use named formulas. This is a feature of Excel?s naming capabilities that is rarely used by most people. Follow these steps:

- Select cell C2.
- Choose Name from the Insert menu, then choose Define from the submenu. Excel displays the Define Name dialog box. (See Figure 1.)
- In the Names in Workbook box, enter the name
**CompareMe**. (You can use a different name, if you desire.) - Erase whatever is in the Refers To box, replacing it with the following formula:
- Click OK.

** Figure 1.** The Define Name dialog box.

=IF(A2=B2,"YES","NO")

At this point you?ve created your named formula. You can now use it in any cell in column C in this manner:

=CompareMe

It compares whatever is in the two cells to its left, just as your original formula was designed to do. Better still, the formula is not automatically adjusted as you insert or delete cells.

*ExcelTips* is your source for cost-effective Microsoft Excel training. This tip (2876) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Non-adjusting References in Formulas.

*Related Tips:*

**Professional Development Guidance!** Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out *Professional Excel Development* today!

DUDE! I want to kiss you. I've been looking all over for a way to use an IF formula without it getting messed up when I insert.

I am using the following formula and when i insert a row in the source worksheet i would like F56 to change to F57 but it does not.

INDIRECT("'"&A2&"'"&"!" &"F56")

Please help.

INDIRECT("'"&A2&"'"&"!" &"F56")

Please help.

I am using the following formula and when i insert a row in the source worksheet i would like F56 to change to F57 but it does not.

INDIRECT("'"&A2&"'"&"!" &"F56")

Please help.

INDIRECT("'"&A2&"'"&"!" &"F56")

Please help.

hello, help me how can i solve the ff

A B C D

i need to add the value of A to C and the value of C should not be changed if i delete A is should be constant and must add to C if i inter a number to A.

in short the value of C should be increase as i inter data to A.

please, please help help....

A B C D

i need to add the value of A to C and the value of C should not be changed if i delete A is should be constant and must add to C if i inter a number to A.

in short the value of C should be increase as i inter data to A.

please, please help help....

This was extremely helpful. I am managing a database that is inter-related another's database. I have cross checked their 500+ records but I have no way of knowing when a record is added to the other db. So I have my list, my snapshot of theirs at a certain point in time and, now and again, I need to compare a new snapshot to the old and see what has been added. This allows me to scroll down the list and add a cell now and again to bring things back into alignment, by rows, which highlights what is new in the other database and needs to be integrated into mine. So far, this is the only solution that has worked.

Wow, the named formula was just what I needed. I'm using a macro to insert new data and push over old data. It was a pain to see formulas referencing specific cells (for a graph of last 7 days) move along with the pushed data, but that did the trick and was so easy! Thanks a ton!

I'd like to second what LesW asked. I've been wondering how to do it for years.

The define name saved me a lot of time! Thanks a lot for sharing!

What if you were inserting a column that had a formula and you wanted the formula to update to include the new column. For example, in column D you had =sum(A1:C1) and you inserted a column to the left of D. The formula in E should now read =sum(A1:D1) but it doesn't. It stays at A:C. But if you insert a column to the left of B or C the formula in E is updated to A:D. Can you use OFFSET or INDIRECT to help update the formula in E?

This saved us a lot of time! Thank you.

Well now... The best way to make the formula references "non-adjusting" is to just press F2, then copy the formula as text, and paste it into another cell. The references are not adjusted. Seems much simpler than INDIRECT, which you may not have in your formula to start with