Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Non-adjusting References in Formulas.

Non-adjusting References in Formulas

by Allen Wyatt
(last updated February 8, 2020)

1

Everybody knows you can enter a formula in Excel. (What would a spreadsheet be without formulas, after all?) If you use address references in a formula, those references are automatically updated if you insert or delete cells, rows, or columns and those changes affect the address reference in some way. Consider, for example, the following simple formula:

=IF(A7=B7,"YES","NO")

If you insert a cell above B7, then the formula is automatically adjusted by Excel so that it appears like this:

=IF(A7=B8,"YES","NO")

What if you don?t want Excel to adjust the formula, however? You might try adding some dollar signs to the address, but this only affects addresses in formulas that are later copied; it doesn?t affect the formula itself if you insert or delete cells that affect the formula.

The best way to make the formula references ?non-adjusting? is to modify the formula itself to use different worksheet functions. For instance, you could use this formula in cell C7:

=IF(INDIRECT("A"&ROW(C7))=INDIRECT("B"&ROW(C7)),"YES","NO")

What this formula does is to construct an address based on whatever cell the formula appears in. The ROW function returns the row number of the cell (C7 in this case, so the value 7 is returned) and then the INDIRECT function is used to reference the constructed address, such as A7 and B7. If you insert (or delete) cells above A7 or B7, the reference in cell C7 is not disturbed, as it just blithely constructs a brand new address.

Another approach is to use the OFFSET function to construct a similar type of reference:

=IF(OFFSET($A$1,ROW()-1,0)=OFFSET($B$1,ROW()-1,0),"YES","NO")

This formula simply looks at where it is (in column C) and compares the values in the cells that are to its left. This formula is similarly undisturbed if you happen to insert or delete cells in either column A or B.

A final approach (and perhaps the slickest one) is to use named formulas. This is a feature of Excel?s naming capabilities that is rarely used by most people. Follow these steps:

  1. Select cell C2.
  2. Choose Name from the Insert menu, then choose Define from the submenu. Excel displays the Define Name dialog box. (See Figure 1.)
  3. Figure 1. The Define Name dialog box.

  4. In the Names in Workbook box, enter the name CompareMe. (You can use a different name, if you desire.)
  5. Erase whatever is in the Refers To box, replacing it with the following formula:
  6.      =IF(A2=B2,"YES","NO")
    
  7. Click OK.

At this point you?ve created your named formula. You can now use it in any cell in column C in this manner:

=CompareMe

It compares whatever is in the two cells to its left, just as your original formula was designed to do. Better still, the formula is not automatically adjusted as you insert or delete cells.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2876) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Non-adjusting References in Formulas.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Searching for Line Breaks

If you need to find where line breaks are located in cells, there are a couple of ways you can proceed. Here's a quick ...

Discover More

Booklet Printing in Word

Need to create a booklet with Word? Depending on your version, it could be as easy as changing how you print your final ...

Discover More

Making Columns the Same Length

Balancing the length of each column in a multi-column page layout can be a challenge. Here's a quick way to get Word to ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Finding the Nth Occurrence of a Character

The FIND and SEARCH functions are great for finding the initial occurrence of a character in a text string, but what if ...

Discover More

Calculating the Interval between Occurrences

With a long list of items in a worksheet, you may want to determine the last time a particular item appeared in the list. ...

Discover More

Combining Cell Contents

Excel allows you to easily combine text together. The key is to understand and use the ampersand operator.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 8?

2020-10-31 15:45:54

CARL CHRISTOPHER

I really like your defined named Solution but I don't think it works in my situation wondering if you could possibly give me a tip ???

I have a fairly large balance type sheet where I am taking some monthly totals in columns M,N,O,P, and Q. Let's focus on Column Q. There is a column L where I have the formula =J-Q. So at the end of the month I insert 5 new blank columns and move colum Q over to column V. So Column L now has the formula =J-V. I need column L to have the formula =J-V-Q. I hope that explains it.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.