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Putting Headers and Footers On Multiple Worksheets

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Putting Headers and Footers on Multiple Worksheets.

One of the typical last touches to a worksheet before printing is to place headers or footers. This is very easy to do if you have only a worksheet or two in which to place the headers and footers. What if you have quite a few worksheets in the same workbook, and you want them all to have the same header and footer.

Actually this isn't too hard to do, either. All you need to do is work with a group of worksheets as a single unit. Just follow these general steps:

  1. Decide which worksheets you want to have the same headers or footers.
  2. Select the first worksheet in the series (click the tab for that worksheet).
  3. Hold down the Shift key as you click on the tab for the last worksheet in the series. A range of worksheets should now be selected. Excel also adds the word [Group] to the title bar to indicate you have a group of worksheets selected.
  4. Set your header or footer as you normally would (as outlined in other issues of ExcelTips). Your changes are automatically made on all the sheet in the selected range.
  5. When done, select a single worksheet by clicking on its tab. (Click on the tab of a worksheet other than the first in the range.)

That's it; you've now set the headers or footers of all the sheets to be identical.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2600) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Putting Headers and Footers on Multiple Worksheets.

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Comments for this tip:

Mohammad Ejaz    06 Apr 2015, 15:49
Thank you for the tip. It made my job so easy.
Lenin    29 Jan 2015, 01:59
right. but my first sheet is 74% with potrait

2nd sheet is 90% with landscape.

if i want to put header image with all sheets on same size.
the whole sheet change portrait with same %.

pls help

Sonia    20 Oct 2014, 02:39
You are awesome! I have bookmarked a lot of your tips. Truly timesavers. Many thanks for sharing your knowledge.
Kara Asmus    11 Aug 2014, 14:17
Ah! I figured it out. Ungroup the pages by going to the first worksheet in your group, hold down the Ctrl key, and click on the tab for each worksheet you want to ungroup.
Again, my thanks for this tip!
Kara Asmus    11 Aug 2014, 14:09
This is wonderful, but now that I've done it, the entire workbook shows up in my print preview. How can I go back to only printing the worksheet I need without changing my print settings each time?
Marlene    24 Apr 2014, 12:33
This worked great, but I need the page numbers to change on each worksheet. How do I get them to change.
Theo    03 Jan 2014, 14:18
I cannot thank you enough for this tip!
Ron    12 Dec 2013, 13:58
Thank you, thank you, thank you. Worked for; header, footer, page orientation, margins, and percentage!
Estelle    08 Aug 2012, 09:37
Great Tip - I have been struggling with this on and off. Finally decided to keep searhing the internet for a solution.

Guido    14 Mar 2012, 16:12
very good tip

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