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Printing an Entire Workbook by Default

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing an Entire Workbook by Default.

When you choose to print in Excel, the Print dialog box has controls that allow you to specify many things about the print job. The controls in the Print What area of the dialog box allow you to indicate whether you want to print the selected worksheets, the selection, or the entire workbook. The option in the Print What area normally defaults to Active Worksheets, but what if you want it to default so the entire workbook is printed?

Unfortunately, Excel does not remember what you select in the Print What area from one print job to the next; it always resets the default. The easiest way to always print the entire workbook, however, it to make a simple little macro like this:

Sub PrintItAll()
End Sub

You can then create a button on a toolbar and assign this macro to that button. When you want to print the entire workbook, just click on the button. Easy and quick.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2001) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing an Entire Workbook by Default.

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Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!


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Comments for this tip:

Michael    18 Apr 2012, 12:47
When you want to print the entire spreadsheet you are currently editing on your default printer:(Excel 2003)
a. Click the Print button on the Standard toolbar.
b. On the Menu toolbar click on File – Print, click on Current Page in the Page Range section.
c. On the Printing toolbar click on File – Print then click OK.
d. You can’t print the entire spreadsheet all at once.
e. Don't know.

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