Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Changing Character Spacing.

Changing Character Spacing

Written by Allen Wyatt (last updated April 25, 2020)
This tip applies to Excel 97, 2000, 2002, and 2003


Alfred wonders if there is a way to increase spacing between characters in a cell. He is not talking about spacing between cells, but between characters in a single cell.

The short answer is that you can't do this. Word lets you adjust this type of spacing, but Excel does not. For that reason, you may want to import your Excel data into Word as a table and make the advanced character formatting changes there.

If that is not possible, then the only thing you can do in Excel is try to apply a few workarounds. One such workaround is to play with the font used for your characters. You might try different fonts that use different character spacing; this could take quite a bit of trial and error to find the font that is right for your needs.

Another possible approach is to use different, contrasting fonts within a cell. For instance, if you alternate the formatting of sequential characters between Arial and Arial Narrow, you may end up with the spacing you want.

The only other option is to add characters between existing cell characters. For instance, you could add a space between each character in the cell and then format those spaces to a font size that gives the desired overall appearance. You could also insert thin spaces, which is done using the Symbol dialog box.

Remember that when you insert extra spaces between characters in a cell, it changes what is actually stored in a cell. Thus, your numeric values will start being treated as text by Excel and formulas that rely upon a certain character sequence will no longer work (because you've changed the sequence of the characters in the cell).

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12473) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Changing Character Spacing.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Advancing Dates to a New Year

If you store dates in your worksheets, you may want to update those dates at the end of the year. This tip explains ...

Discover More

Tombstone Date Math

Doing math with dates is easy in Excel. Doing math with old datesâ€"such as those you routinely encounter in ...

Discover More

Handling Validation for Proper Latitude

When setting up Excel for data entry, you often have to be concerned with what values are acceptable. For example, if ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

No More Custom Formats Can Be Added

If you make too many formatting changes to your workbook, you could end up with a situation where you cannot make any ...

Discover More

Specifying Superscript Text

Applying different formatting to the text within a cell can seem a bit confusing. This is certainly the case when it ...

Discover More

Unable to Format Cells

If you ever get to a situation where you can no longer format cells in a workbook, you'll realize just how important the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two minus 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.