Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Combining and Formatting Times.

Combining and Formatting Times

by Allen Wyatt
(last updated July 28, 2018)

1

Brenda has an Excel worksheet with two columns: A and B. In column A are times, without any indication of whether they are AM or PM. Instead, column B contains either AM or PM, as appropriate for the cell just to the indicator's left. Brenda would like to combine these two columns into one column and have the result formatted as military time. Thus, if A14 contains 05:11 and B14 contains PM, she would like the combined column to contain 17:11.

There are very easy ways you can get the desired results in a column, but the formula you choose depends on the way the times are stored in column A. If the times are actually time values, then the following formula in column C will work just fine:

=IF(B1="pm",A1+0.5,A1)

The formula works because it adds half a day (0.5, which is an Excel time value for twelve hours) to the time in column A if the indicator in column B is "pm". It will work whether the indicators in column B are lowercase ("pm") or uppercase ("PM"). It won't work, however, if you have any times in column A that are past noon, such as 12:15. In that case, you'll need to modify the formula a bit:

=IF(B1="pm",IF(A1<0.5,A1+0.5,A1),A1)

If the time stored in column A are actually stored as text, then you'll need to do a conversion, but it is extremely easy to do:

=VALUE(A1 & " " & B1)

Regardless of which formulaic approach you use, you'll need to format the cells containing the formulas so that they show times in military (24 hour) format. You can pick one of the pre-defined time formats (shown in the Number tab of the Format Cells dialog box) such as 13:30 or 13:30:55, depending on whether you want seconds displayed or not. You could also define a custom format such as HH:MM, H:MM, HH:MM:SS, or H:MM:SS.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12040) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Combining and Formatting Times.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Returning the Minimum of Integers of a Range

If you have a range of numbers that contain both integers and decimal numbers, you may have a need to determine the ...

Discover More

Determining the Number of Paragraphs in a Document

When using a macro to process a document in some way, you often need to know the number of paragraphs in the document. ...

Discover More

Opening a Text File and Template from the Command Line

Word includes a command-line syntax that you can use to open files and do other operations. If you want to load a text ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Counting Times within a Range

Excel allows you to easily store dates and times in your worksheets. If you have a range of cells that contain times and ...

Discover More

Rounding to the Nearest Quarter Hour

When entering times in a worksheet, you may have a need to round whatever you enter to the nearest 15-minute increment. ...

Discover More

Displaying a Result as Minutes and Seconds

When you use a formula to come up with a result that you want displayed as a time, it can be tricky figuring out how to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 5?

2018-07-28 14:15:52

Rick Rothstein

Here is a formula that will work whether the time in cell A1 is an time value or a text representation of a time value...

=0+TEXT(A1,"h:mm "&LEFT(B1))


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.