Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Combining and Formatting Times.

# Combining and Formatting Times

Written by Allen Wyatt (last updated July 28, 2018)
This tip applies to Excel 97, 2000, 2002, and 2003

Brenda has an Excel worksheet with two columns: A and B. In column A are times, without any indication of whether they are AM or PM. Instead, column B contains either AM or PM, as appropriate for the cell just to the indicator's left. Brenda would like to combine these two columns into one column and have the result formatted as military time. Thus, if A14 contains 05:11 and B14 contains PM, she would like the combined column to contain 17:11.

There are very easy ways you can get the desired results in a column, but the formula you choose depends on the way the times are stored in column A. If the times are actually time values, then the following formula in column C will work just fine:

```=IF(B1="pm",A1+0.5,A1)
```

The formula works because it adds half a day (0.5, which is an Excel time value for twelve hours) to the time in column A if the indicator in column B is "pm". It will work whether the indicators in column B are lowercase ("pm") or uppercase ("PM"). It won't work, however, if you have any times in column A that are past noon, such as 12:15. In that case, you'll need to modify the formula a bit:

```=IF(B1="pm",IF(A1<0.5,A1+0.5,A1),A1)
```

If the time stored in column A are actually stored as text, then you'll need to do a conversion, but it is extremely easy to do:

```=VALUE(A1 & " " & B1)
```

Regardless of which formulaic approach you use, you'll need to format the cells containing the formulas so that they show times in military (24 hour) format. You can pick one of the pre-defined time formats (shown in the Number tab of the Format Cells dialog box) such as 13:30 or 13:30:55, depending on whether you want seconds displayed or not. You could also define a custom format such as HH:MM, H:MM, HH:MM:SS, or H:MM:SS.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12040) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Combining and Formatting Times.

##### Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

##### MORE FROM ALLEN

Counting Records Matching Multiple Criteria

Excel provides worksheet functions that make it easy to count things. What if you want to count records that match more ...

Discover More

Setting a Transparent Color for an Image

Want to "see through" an image you place on a worksheet? You can do so by using the steps in this tip.

Discover More

Multiple Document Users

If you have a group of people working on a single document, you may wonder what tools are available in Word to facilitate ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

Converting Time Notation to Decimal Notation

Want to convert an elapsed time, such as 8:37, to a decimal time, such as 8.62? If you know how Excel stores times ...

Discover More

Entering or Importing Times without Colons

Enter a time into a cell and you normally include a colon between the hours and minutes. If you want to skip that pesky ...

Discover More

Dealing with Large Numbers of Seconds

When adding values to a time to calculate a new time, you may naturally choose to use the TIME function. This can cause ...

Discover More
##### Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. Youâ€™ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six less than 9?

2021-04-05 15:51:03

Tim McLaughlin

found this page and it worked great for part of the issue I am trying to solve. I am trying to copy in data from an email into excel where i have a start time and and end time separated by a hyphen and when i paste it into excel each start-end combo goes into one cell. Now if I want to split this data I tried text to columns and it work but what happens is the AM/PM value only get associated to the cell that contained the data after the hyphen (hyphen used as delimiter). so the time in the first cells only have a raw h:mm look to them. If i try to format those, most of them after 12pm seems to all get reset to AM. Would there be a way to split the data initially where the AM/PM suffix could be applied to both splits cells? like 8:00 AM and 9:00 AM for the first example?
(see Figure 1 below)

Figure 1.

2021-04-05 15:39:01

Tim McLaughlin

found this page and it worked great for part of the issue I am trying to solve. I am trying to copy in data from an email into excel where i have a start time and and end time separated by a hyphen and when i paste it into excel each start-end combo goes into one cell. Now if I want to split this data I tried text to columns and it work but what happens is the AM/PM value only get associated to the cell that contained the data after the hyphen (hyphen used as delimiter). so the time in the first cells only have a raw h:mm look to them. If i try to format those, most of them after 12pm seems to all get reset to AM. Would there be a way to split the data initially where the AM/PM suffix could be applied to both splits cells? like 8:00 AM and 9:00 AM for the first example?
(see Figure 1 below)

Figure 1.

2018-07-28 14:15:52

Rick Rothstein

Here is a formula that will work whether the time in cell A1 is an time value or a text representation of a time value...

=0+TEXT(A1,"h:mm "&LEFT(B1))

##### This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.