Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Excluding Some Data from a Chart.

Excluding Some Data from a Chart

by Allen Wyatt
(last updated July 5, 2016)

Pam keeps a month's worth of data in a table and created a chart based on that data. The data was collected from information generated on her company's shop floor. The data includes weekends, but Pam doesn't want the weekend data included in the chart. She knows that she could hide the rows and they would be excluded from the chart, but she still needs the hidden rows to be displayed in the table. In other words, she wants them displayed in the data table, but not in the chart.

There are a couple of ways you could approach this problem. One is to simply make a copy of your data (maybe copy the whole worksheet) and then delete the rows that contain weekend data. You would still have your master data for whatever purposes you need, but you could base your chart on the modified copy of that data.

The drawback to this, of course, is that it creates two sets of data that may need to be updated or kept in sync in some way. It may be better to base your chart on a non-contiguous data range. Assume, for a moment, that your data was in A1:B15, and that there were weekends in rows 7, 8, 14, and 15. You could, within the chart, set the data range for the source data to this:

=Sheet1!$A$1:$B$6,Sheet1!$A$9:$B$13

You could also create a named range that refers to the non-contiguous ranges you want included in the chart. You could then use the named range in your chart, as a reference to the source data.

Finally, if you don't mind adding another column to your data, you could use the new column for your chart source. Assume, for a moment, that your readings are in column A and the dates of those readings are in column B. In each cell of column C you could place the following formula:

=IF(WEEKDAY(B1,2)>5,NA(),A1)

You then end up with a series of readings for all weekdays; the weekends show #N/A for the reading. You can base your chart on this data and Excel will ignore the #N/A values. You can even hide column C so it does not distract from your source data.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7843) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Excluding Some Data from a Chart.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Averaging a Non-Contiguous Range

Figuring out how to average data that is in a contiguous range of cells is easy. When the data is spread over a group of ...

Discover More

Ignoring Selected Words when Sorting

If you use Excel to maintain a list of text strings (such as movie, book, or product titles), you may want the program to ...

Discover More

Resizing a Disk Partition

Windows provides you with the built-in tools to change the size of partitions on your hard drives. Here's how to use the ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Adjusting Your View of 3-D Graphs

Do you use Excel's charting capabilities to display three-dimensional views of your data? The program provides a way that ...

Discover More

Changing Chart Type

Excel allows you to add two distinct types of charts to your workbooks: embedded or chart sheets. You can switch between ...

Discover More

Deleting a Chart

Charts serve a purpose, and sometimes that purpose is temporary. If you want to get rid of a chart, here's how to do it.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.