Inserting the User's Name in a Cell

by Allen Wyatt
(last updated March 1, 2014)

Sunlim noted that when Office is installed, the user specifies their name. This name can be accessed in some Office programs, such as in Word. Sunlim wonders how he can access the user's name in Excel and place that name in a cell.

The way to do this is to implement a short, one-line macro that accesses the UserName property of the Application object. This technique is detailed in a different issue of ExcelTips:

http://excel.tips.net/T003289

That approach is great at determining the user name associated with the current installation of Excel. However, that may not be the same thing as who is using the current workbook. For instance, if the workbook is shared, it is possible that multiple people could be using it at the same time. In that case, you need a way to determine those names, as shown here:

Function UserNames() As String
    Dim Users As Variant
    Dim sMsg As String
    Dim iIndex As Integer

    Users = ActiveWorkbook.UserStatus

    For iIndex = 1 To UBound(Users, 1)
        sMsg = Users(iIndex, 1) & vbLf
    Next iIndex
    'remove final line feed
    sMsg = Left(sMsg, Len(sMsg) - 1)

    UserNames = sMsg
End Function

To use the function, just enter the following formula in the cell where you want the names to appear:

=UserNames

If you instead want to know who is using the computer currently, it is best to look beyond Office and instead grab the name from Windows itself. In that way you can determine who is logged in to Windows and use that as the user name. This takes an API function call declaration, but is otherwise relatively easy:

Private Declare Function GetUserName Lib "advapi32.dll" _
  Alias "GetUserNameA" (ByVal lpBuffer As String, nSize _
  As Long) As Long

Function UserName2() As String
    Dim strBuff As String * 100
    Dim lngBuffLen As Long

    lngBuffLen = 100
    GetUserName strBuff, lngBuffLen
    UserName2 = Left(strBuff, lngBuffLen - 1)
End Function

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7251) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting Page Margins

When getting ready to print your worksheet, you may want to take a moment to check what margins Excel will use on the ...

Discover More

Hyperlinks in Shared Workbooks

Inserting a hyperlink into a workbook that is shared with others is not possible in Excel. Here's what you can do about it.

Discover More

The Changing Relationship of WordArt and Text Boxes

Two of the long-time features in Word are text boxes and WordArt. You might not think these two are related, but they are ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Big File Memory Blues

Excel places limits on how much memory your workbooks can use. Despite these limits, it is possible to create a workbook that ...

Discover More

Defining a Name

One of the great features of Excel is that it allows you to use named ranges. These can make your formulas much easier to ...

Discover More

Tasks for Each Workbook

Excel allows you to control how it uses the Windows Taskbar. This tip explains the two ways Excel can use the Taskbar and how ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.