Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Resize Graphics Outside of Excel.

Resize Graphics Outside of Excel

by Allen Wyatt
(last updated December 31, 2016)

As has been mentioned in other issues of ExcelTips, after inserting a graphic in your worksheet you can easily resize it to almost any size you want. While this can be easy to do, resizing graphics in this manner may not be the best approach to working with your graphics.

I've heard reports of people who have problems printing worksheets that have lots of graphics in them. Invariably, the root of the problem is graphics that are resized in Excel. Even if the graphic is only resized a few percentage points, it can still cause problems. Solving these types of problems can take quite a bit of trial and error and therefore a lot of time.

When you insert a graphic in Excel and then resize it, the full, large-scale graphic is still embedded within your worksheet. This adds to the overall size of your workbook and means it may be slower or more difficult for Excel to process.

Excel is not a graphics program. (Duh!) It makes sense that specialized graphics programs would be more adept at resizing and cropping graphics than what you can get when you use Excel. Therefore, you should consider resizing your graphics in a graphics program before placing them in a worksheet. Doing so may result in a higher-quality graphic in your worksheet, and it certainly will result in a lesser processing burden on Excel (not to mention a smaller workbook size).

If you are having problems printing graphics within Excel, consider resizing and processing the graphics outside of Excel completely using a program such as Paint Shop Pro or PhotoShop. Chances are good that you can solve your problems sooner than you think.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3310) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Resize Graphics Outside of Excel.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Initiating a New Search

I do a lot of searching in my documents. Sometimes the searches may not go exactly as I expected. Here are some things I ...

Discover More

Peculiar Font Differences

Have you noticed page layout differences when you open a document on different systems? There are a number of reasons why ...

Discover More

Noting a False Zero On a Chart

When creating charts that will be used by other people, you may need to take some liberties with the presentation of your ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Creating a Log/Log Chart

If you need to create a chart that uses logarithmic values on both axes, it can be confusing how to get what you want. ...

Discover More

Taking a Picture

Excel allows you to capture portions of your worksheet as a picture that you can then use in a variety of other ways. ...

Discover More

Controlling Display of the Scroll Bars

The scroll bars can be very handy in navigating your worksheet, but did you know you can turn them off or on at will? ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.