Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Formatted Dates Appear Differently on Different Systems.

Formatted Dates Appear Differently on Different Systems

Written by Allen Wyatt (last updated October 21, 2023)
This tip applies to Excel 97, 2000, 2002, and 2003


Edward has noticed a problem with formatted dates on different machines. Many times he will create a workbook on one computer but use a different computer to print the report for inclusion in a mailing. Even though he has the cells formatted one way when he creates the report (i.e., the date is mm/dd/yy), when he opens the workbook on the second computer the date will appear differently (mm/dd/yyyy). This causes problems with the appearance of the final printed report as the cell data is then truncated.

This occurs because of differences in the way that system dates are set up on the two machines. On one machine the system date is set up in Windows to display using two digits for the year, while the other is set up to display using four.

How does this affect Excel? Some of the date formats in Excel automatically use the system date format used by Windows. When you display the Number tab of the Format Cells dialog box you know that Excel provides a number of different date formats you can select. Note that some of the formats have an asterisk in front of them. These represent the "system date" formats. If you select one of these, it means that Excel uses the corresponding system date format to display the information in the cell. If you move the workbook to a different system and the formats used for system dates are different, then the dates will display differently in those cells.

The solution is to either change the system date formats to be the same on both systems (done in Windows, in the Regional Settings applet of the Control Panel), or simply pick a different date format in Excel. You'll want to pick one that doesn't have an asterisk in front of it, or define your own custom date format. You should then have no problem with different displays of the dates on the different systems.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3218) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Formatted Dates Appear Differently on Different Systems.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adjusting Test Scores Proportionately

Teachers often grade on what is affectionately referred to as "the curve." The problem is, it can be a bit difficult to ...

Discover More

Summing Every Fourth Cell in a Row

Need to sum a series of cells that fits some regular pattern? Here are several ways that you can get the summation that ...

Discover More

Files Opening Slowly If Many Files Exist

Managing large numbers of documents in Word can lead to some interesting challenges. One potential challenge is that your ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Understanding Monospace Fonts

Information in a worksheet needs to be displayed using fonts. If you understand the two different types of fonts ...

Discover More

Using Custom Number Formats

Most formatting needs are met by using the predefined formatting options in Excel. The program also allows you to move ...

Discover More

Retaining Formatting After a Paste Multiply

You can use the Paste Special feature in Excel to multiple the values in a range of cells. If you don't want Excel to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.