Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Using Less Paper on Printouts.

Using Less Paper on Printouts

Written by Allen Wyatt (last updated April 1, 2023)
This tip applies to Excel 97, 2000, 2002, and 2003


I've got a worksheet that has data in only the first column. In fact, I use cells A1:A100 to store this data. When I print it, the printout uses many pages, but only the left side of each page actually had information in it. If you have the same problem, you may be wondering if there is a way to print the data in columns on a single sheet of paper.

Unfortunately, there is no simple command you can use or magic Wizard you can call up to format the information for printing in columns. Instead, you must manually work with the data a little bit. The first approach would be to use the following steps. (These steps assume you have data that is only one column wide by 100 rows deep.)

  1. In cell B2, enter the formula "=A26".
  2. In cell C2, enter the formula "=A51".
  3. In cell D2, enter the formula "=A76".
  4. Copy cells B2:D2 down to row 25.

Your data is now in four columns, without the original data being disturbed. Format your columns to the necessary width, place a page break just before row 26, and print just the first page of your data.

Another option is to utilize the Camera tool, which has been discussed in other issues of ExcelTips. Simply select the information that will appear in the three extra columns, snap the Camera, and place the resulting graphic on the page to be printed.

If you are familiar with other Office tools, you could also copy your entire data table (all 100 rows) to the Clipboard and paste it into Word. You can then format the information in Word to use columns and print as desired. (You can also place headers and footers on your data easier within Word than you can in Excel.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3215) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Using Less Paper on Printouts.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Searching for Text that Does Not Have a Certain Format

You can easily use Find and Replace to find text that has a particular format to it. Most people don't know you can use ...

Discover More

Understanding Conditional Formatting Conditions

Conditional formatting can be a great way to highlight specific information in your worksheets. This tip explains the ...

Discover More

Extra Blank Lines in Some Cells

When adjusting column width, Excel can add an extra line to some cells. This behavior seems to be related to the text ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Hiding a Hyperlink on a Printout

Hyperlinks can be real handy in a workbook, but you may not always want them visible when you send the workbook to the ...

Discover More

Speeding Up Printing

Changing a couple of the print settings in Excel can speed up the printing of your worksheets. This tip examines those ...

Discover More

Collating Copies

When you print multiple copies of worksheets that require more than one page each, you'll probably want those copies ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.