Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Counting Cells According to Case.

# Counting Cells According to Case

Written by Allen Wyatt (last updated December 23, 2020)
This tip applies to Excel 97, 2000, 2002, and 2003

If you are using Excel to analyze a group of cells containing text, you may want to determine the number of cells that contain uppercase, the number that contain lowercase, and the number that contain mixed case. There are two ways you can approach this task: Using a regular worksheet formula, or defining your own user-defined function.

If the text you want to evaluate is in column A, starting at cell A1, you could use the following formula in cell B1:

```=IF(A1>"",IF(EXACT(UPPER(A1),A1),"Upper",
IF(EXACT(LOWER(A1),A1),"Lower","Mixed")),"")
```

The formula checks to see if there is anything in A1. If there is, then it uses the EXACT function to compare the contents to various conversions of the cell's contents. The formula returns an empty string if cell A1 is empty or the words Upper, Lower, or Mixed.

Copy the formula down column B as far as you need to, and then you can use the following type of formula to determine the count:

```=COUNTIF(B:B,"Upper")
```

To find the count of lowercase or mixed-case cells, replace "Upper" with "Lower" or "Mixed".

Obviously, using formulas in this manner involves adding a column to your worksheet. There is another formula approach you can use that doesn't involve the use of an intermediate column in this manner. Consider the following formula, which returns the number of cells in the range A1:A100 that contain only uppercase letters:

```=SUMPRODUCT(--(EXACT(A1:A100,UPPER(A1:A100))),--(A1:A100<>""))
```

A variation on this formula can be used to return the number of lowercase cells. The only thing that is changed in the following is the use of the LOWER function instead of the UPPER function:

```=SUMPRODUCT(--(EXACT(A1:A100,LOWER(A1:A100))),--(A1:A100<>""))
```

To determine cells containing mixed case, you need to come up with a mix of the two SUMPRODUCT-based formulas:

```=SUMPRODUCT(--(NOT(EXACT(A1:A100,UPPER(A1:A100)))),--
(NOT(EXACT(A1:A100,LOWER(A1:A100)))),--(A1:A100<>""))
```

There are some drawbacks to these formulas, drawbacks that aren't evident in the earlier formulas. First, if a cell contains a numeric value, then these formulas count the cell as uppercase. Second, if a cell contains an error value, then the formula returns an error.

If you have the need to count case quite often, then you would probably be better served by creating a user-defined function that does the counting for you. There are many ways that such a function could be written, but the general guidelines are the following:

• Step through each cell of a range
• Determine if the cell is upper, lower, or mixed case
• Increment some counter
• Return a value

The following macro is one example of how the above can be implemented:

```Function CountCase(rng As Range, sCase As String) As Long
Dim vValue
Dim lUpper As Long
Dim lMixed As Long
Dim lLower As Long
Dim rCell As Range
lUpper = 0
lLower = 0
lMixed = 0

For Each rCell In rng
If Not IsError(rCell.Value) Then
vValue = rCell.Value
If VarType(vValue) = vbString _
And Trim(vValue) <> "" Then
If vValue = UCase(vValue) Then
lUpper = lUpper + 1
ElseIf vValue = LCase(vValue) Then
lLower = lLower + 1
Else
lMixed = lMixed + 1
End If
End If
End If
Next
Select Case UCase(sCase)
Case "U"
CountCase = lUpper
Case "L"
CountCase = lLower
Case "M"
CountCase = lMixed
Case Else
CountCase = CVErr(xlErrValue)
End Select
End Function
```

Determining if a cell is upper, lower, or mixed case is obviously the crux of a macro such as this. Making such a determination uses the same process as was done in the worksheet formulas: compare the contents of the cell to the uppercase or lowercase conversion of those contents. In this macro the value of the cell (vValue) is compared to vValue transformed with either the UCase or LCase function.

The function also ignores cells that it doesn't make sense to evaluate. It ignores cells containing numeric values, Boolean values, error values, empty cells, and cells that contain only spaces. If a numeric value is formatted as text, then the function counts that cell as uppercase. To use this user-defined function, use a formula such as the following in your worksheet:

```=COUNTCASE(A1:A100, "L")
```

For the first argument you use the range you want evaluated. The second argument is a single character—L, M, or U—indicating which count you want returned. If you use some other value for the second argument, then the function returns an error.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3212) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Counting Cells According to Case.

##### Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

##### MORE FROM ALLEN

Inserting the User's Initials

One of the pieces of information tracked by Word are your name and initials. You can insert your initials by using the ...

Discover More

Excel Custom Formats (Special Offer)

Excel Custom Formats gets you to the heart of Excel's formatting power. This special offer provides another way to ...

Discover More

Inserting the Time Remaining Until a Target Date and Time

Would you like a countdown value of some type to appear in your document? You can create your own through the use of a ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

Pulling Initial Letters from a String

When working with names or a different series of words, you may need to pull the initial letters from each word in the ...

Discover More

When working with large amounts of data, it is a good idea to make sure that the data all consistently follows a pattern. ...

Discover More

Number of Terms in a Formula

Formulas are made up of operands that separate a series of terms acted upon by the operands. You may want to know, for ...

Discover More
##### Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. Youâ€™ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one less than 7?

2016-06-18 23:34:05

Rick Rothstein

Here is a more compact way to write your CountCase function...

Function CountCase(Rng As Range, sCase As String) As Long
Dim rCell As Range
For Each rCell In Rng
CountCase = CountCase - (sCase = Choose(4 + (rCell.Value Like "*[a-z]*") + _
2 * (rCell.Value Like "*[A-Z]*"), "M", "U", "L", ""))
Next
End Function

##### This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

##### Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."