 Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Counting Groupings Below a Threshold.

# Counting Groupings Below a Threshold by Allen Wyatt
(last updated July 22, 2019)

Ronald imports a number of signal-level measurements as a series of values into Excel. He needs to count how many consecutive groups of values exist in this series which fall below a certain threshold. For example, he may have the following measurements:

```27, 22, 22, 30, 32, 18, 22, 23, 28, 39, 24, 27, 35, 25, 21
```

If he wants to know the number of groupings where the members of those groupings were under 26, the answer would be 4. Note that this is the groupings of consecutive values below 26, not the number of individual values below 26. Thus, in this case, the four groupings would be shown by the brackets in the following:

```27, [22, 22], 30, 32, [18, 22, 23], 28, 39, , 27, 35, [25, 21]
```

Ronald is wondering what sort of formula he can use to figure out the number of groupings that fall below some arbitrary threshold he might specify.

There are actually several different ways you can approach this. The first is to use a "results column" that essentially notes changes in threshold and sequence grouping. For instance, if you had the above values in column A of a worksheet (starting at cell A2) and the threshold value in cell E1, then you could use the following formula in every cell to the right of a value in column A:

```=IF(A2>=\$E\$1,B1,IF(A1<\$E\$1,B1,B1+1))
```

The formula keeps a running sum of the groups below the threshold. The max (or last value) of column B provides the total number of groups below the threshold. The formula checks to see whether the value immediately to the left, in column A, is above or below the threshold. If it's above, or if not and the previous value in column A was also below, then it doesn't increment the running sum. Otherwise, it does increment because a new grouping is starting.

A related way of doing the count is to use this formula in column B, instead:

```=IF(A2>=\$E\$1,0,IF(A1<\$E\$1,0,1))
```

This results in column B containing a series of 0 or 1 values. The only time that a 1 value occurs is at the start of a series that is below the threshold. This makes it easy to sum all the values in column B, which provides the count of groupings.

If you don't want to use the results column, you can use an array formula to figure out the count. The following formula assumes, again, that the values to be analyzed are in column A, beginning at A2, and that the threshold value is in cell E1. Remember, as well, that array formulas are entered by pressing Ctrl+Shift+Enter.

```=SUM(IF((A2:A16<\$E\$1)*((A2:A16<\$E\$1)*1<>((A1:A15<\$E\$1)*ISNUMBER(A1:A15))),1))
```

The formula basically does what the previous results-column formula did (determines a 0 or 1 based on whether a below-threshold grouping is starting) and then sums those values.

Of course, if you do these types of comparisons a lot, you may want to develop your own user-defined function (a macro) to figure the count of groupings for you. The following is an example of such a function.

```Function CountGroups(ByVal MyRange As Range, Threshold As Single)
Dim Cell As Range
Dim bInGroup As Boolean
Dim iCount As Integer

Application.Volatile
iCount = 0
bInGroup = False
For Each Cell In MyRange
If Application.IsNumber(Cell) Then
If Cell < Threshold Then 'Less than the threshold?
If Not bInGroup Then  'Only count if starting new group
iCount = iCount + 1
bInGroup = True     'Mark as being in group
End If
Else
bInGroup = False        'No longer in a group
End If
End If
Next
CountGroups = iCount
End Function
```

The function looks through each cell in a range and calculates if it is the start of a new below-threshold group or not. You use the function by using a formula such as the following in your worksheet:

```=CountGroups(A2:A16,E1)
```

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3171) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Counting Groupings Below a Threshold.

##### Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

##### MORE FROM ALLEN

Selecting Tabs in Dialog Boxes

Want to move around in dialog boxes using just the keyboard? You'll love the ideas in this tip, then.

Discover More

Entering the Current Time

Need to enter the current time into a cell? It's easy to do using this keyboard shortcut. The shortcut is a handy one to ...

Discover More

Finding the Sum of a Sequential Integer Range

In mathematics, the sum of a range of sequential integers, starting with 1, is known as a triangular number or Gaussian ...

Discover More Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

Averaging Values for a Given Month and Year

Excel is often used to analyze data collected over time. In doing the analysis, you may want to only look at data ...

Discover More

Formulas Don't Calculate as Formulas

Enter a formula (starting with an equal sign) and you may be surprised if Excel doesn't calculate the formula. Here's a ...

Discover More

Finding the Address of the Lowest Value in a Range

Uncovering the lowest value in a range is relatively easy; you can just use the MIN worksheet function. Discovering the ...

Discover More
##### Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 0?

2014-08-04 03:06:09

Jackie

Hi, i failed to get this one, all i needed was to know the values below a certain number eg 26 where i would get 8. i think if we have the values put in an excel spreadsheet it would help

thanks

2014-04-01 05:34:28

Michael (Micky) Avidan

@Tim,
Thanks for checking the "Extreme case" - however, it looks as if you (like me) prefer formulas to be as short as possible - then "+(A2<E1)" will do the same job.
By the way - when using a single(!) formula, all the obsulute references (\$\$\$) become superfluous.
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2014)
ISRAEL

2014-03-31 14:10:31

Tim Murphy

I took Micky formula and added an IF statement to the end. Not eloquent, but it works.

=SUM(N((\$A\$2:\$A\$16>=\$E\$1)+(\$A\$1:\$A\$15<\$E\$1)=0))+IF(\$A\$2<\$E\$1,1,0)

2014-03-31 14:05:35

Tim Murphy

If 28 is the test, it should be four groups.

[27, 22, 22], 30, 32, [18, 22, 23], 28, 39, [24, 27], 35, [25, 21]

If the first value is part of the group the suggested formulas don't work. They return 3 for an answer, except this suggestion (array formula).

=SUM(IF((A2:A16<\$E\$1)*((A2:A16<\$E\$1)*1<>((A1:A15<\$E\$1)*ISNUMBER(A1:A15))),1))

2014-03-29 13:28:52

Michael (Micky) Avidan

To begin with, if you want to use the helper-column "B" - the formula can be a lot simplier.
Starting in "B2" type: =IF(OR(A2>=E\$1,A1<E\$1),,1) and copy down.

The more proffessional/appropriate way to count the groups into ONE SINGLE cell (without any helper cells) is the Array Formula:
=SUM(N((A2:A16>=E\$1)+(A1:A15<E\$1)=0))

Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2014)
ISRAEL

##### This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.