Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Spell-Checking in a Protected Worksheet.

Spell-Checking in a Protected Worksheet

by Allen Wyatt
(last updated February 27, 2016)

1

Craig has a protected Excel worksheet in which he would like to spell-check a specific cell. The problem, of course, is that the spell-checker cannot be run on a protected worksheet. So, the process of doing the desired spell-checking is to unprotect the worksheet, do the check, and then again protect the worksheet.

In order to have the macro complete these steps, you must know the password used to protect the worksheet. The following simple example assumes that the password is "mypass."

Sub SpellCheckCell1()
    With ActiveSheet
        .Unprotect ("mypass")
        .Range("A15").CheckSpelling
        .Protect ("mypass")
    End With
End Sub

You'll obviously need to change the password used in the macro to the one appropriate for your worksheet. You'll also need to change the cell being checked; this macro checks cell A15. If you would rather have the macro check whatever cell is selected when the macro is run, then you can change it in this manner:

Sub SpellCheckCell2()
    With ActiveSheet
        .Unprotect ("mypass")
        Selection.CheckSpelling
        .Protect ("mypass")
    End With
End Sub

Regardless of which macro you use, you can assign it to a shortcut key or a toolbar button in order to make it easy to run. (How you do these assignments has been discussed in other ExcelTips issues.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3144) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Spell-Checking in a Protected Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing the Default Highlighting Color

One of the tools that Word makes available on the Home tab of the ribbon is the Text Highlight tool. This functions similar ...

Discover More

Hyperlinks in Comments

Need to add a hyperlink to a comment? It's easy to do by following the steps outlined in this tip.

Discover More

Discovering Printer Drift

How accurate is your printer when it comes to placing information on the printed page? The simple technique described in this ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Setting Spell-Checking Options

The spell checker can come in handy when entering data in a worksheet. Because the type of data you enter can vary so much ...

Discover More

Spell Checking Your Worksheet

One of the indicators of a well-done worksheet is if there are any spelling errors within it. Excel allows you to easily ...

Discover More

Adjusting Spell Check for Internet Addresses

When you check the spelling of worksheet data, you may want to spell checker to either ignore or check Internet addresses ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 0?

2017-07-13 13:44:31

Ronnie Mercer

This solution does not appear to work for me. Both macros have the same problems:

1) CheckSpelling is not limited to the assigned cell or the active cell. It checks the rest of the worksheet and then asks if we want to go back and continue checking of the beginning of the worksheet.
2) It checks all the locked and unlocked cells. I would want to only spell check the unlocked cells.
3) As the protection is off the user could leave the spell check prompter and go to a locked cell and modify it.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.