Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Functioning Check Boxes in a Protected Worksheet.
Dave developed a worksheet that uses yes/no check boxes, combined with a true/false statement to update another cell. He wants to protect the worksheet, but still be able to update the check boxes, but this doesn't seem to be possible. When he protects the worksheet, the check boxes cannot be changed.
The thing to remember in working with check boxes (from the Forms toolbar) is that there are two things you need to explicitly unprotect: the check box itself and the cell to which the check box is linked. To unprotect the check box, right-click on it and choose Format Control. Excel displays the Format Control dialog box. On the Protection tab, make sure the Locked check box is cleared.
Check boxes are also linked to specific cells in a worksheet. (See the Control tab of the Format Control dialog box.) To unprotect the cell to which the check box is linked, select the cell and choose Cells from the Format menu. Excel displays the Format Cells dialog box. On the Protection tab, make sure the Locked check box is cleared.
Now you can protect your workbook as you normally would, and the check boxes should work. The reason that you need to unprotect the cell to which the check box is linked is because the contents of the cell needs to be able to change as the status of the check box is modified. If the cell is not unprotected, then the contents cannot change and so the check box cannot change.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3078) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Functioning Check Boxes in a Protected Worksheet.
Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!
Excel allows you to protect worksheets, individually. Users can still see that the worksheets are there, but they cannot ...
Discover MoreNeed to know if a worksheet or workbook is currently protected? Excel provides some tell-tale signs, but here are some ...
Discover MoreWhen you protect a worksheet, one of the benefits is that you can limit which cells can be used for data entry. How a ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2020-01-22 17:00:57
DJ
Thanks for the information. It worked as soon as I unprotected the linked cell!
2018-12-07 13:34:14
Jonhue
Hey thank you for your explanation. I have the same problem. Unfortunately it doesn't work, do you have any other advice on how to fix this problem?
2017-02-08 23:45:36
Annie
Thank you so much for this tip. I too didn't know about unlocking the linked cell. All easy when you know how.
2016-07-30 22:59:22
Vince Westin
Thanks. I had not unlocked the linked cell, and was very frustrated.... This tip was a wonderful help.
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2021 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: 
Comments