Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: SUMIF Doesn't Recalc Automatically.

SUMIF Doesn't Recalc Automatically

by Allen Wyatt
(last updated June 23, 2018)

Johan wrote about a problem he was having with the SUMIF function in his worksheet. It seems that when the data in his worksheet changes, the SUMIF function doesn't automatically update. He is, however, able to update the formula if he selects it, presses F2 (to jump into edit mode) and then press Enter.

The first, easiest, and most obvious thing to check is whether you have automatic calculation turned on. Follow these steps:

  1. Choose Options from the Tools menu. Excel displays the Options dialog box.
  2. Make sure the Calculation tab is displayed. (See Figure 1.)
  3. Figure 1. The Calculation tab of the Options dialog box.

  4. In the Calculation area, at the top of the tab, make sure that the Automatic radio button is selected. The other radio buttons all limit, in some way, when recalculation is done.
  5. Click OK.

If this does not fix the problem, then it must be related to the actual SUMIF formula. For instance, you may think that the data you are changing in the worksheet is actually referenced in the SUMIF formula, but it may not be. (If it isn't, then changing the data won't change the formula results.) Check the formula to make sure that it covers the proper range.

Remember, as well, that if your worksheet is large and complex, and the SUMIF formula is in a cell that is above your data table, it is possible that you may need two calculation passes to update the SUMIF function. Why? Because when you calculate a worksheet, Excel basically calculates the cells from left to right and top to bottom. If you have a very large worksheet, with lots of dependent calculations, and the calculations on which everything else is dependent are at the bottom or right side of the worksheet, then you may get incorrect results for the SUMIF function. (This happens only with the most complex of worksheets.) The answer is to reorganize your worksheets so that the primary calculations are placed near the top of the worksheet and as far left as possible, and the calculations that are based on those primary calculations are placed later in the worksheet.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3069) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: SUMIF Doesn't Recalc Automatically.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting Horizontal Alignment

You can horizontally align the information in a cell in any of eight different ways. This tip explains not only how to do ...

Discover More

Printing a Draft of a Worksheet

Want to print out the fastest possible copy of your worksheet? You do so by printing a draft, discussed in this tip.

Discover More

Keeping Centered Headers and Footers Centered

Headers and footers provide a nice final touch for your printed documents. If you want to expertly align text in those ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Large Numbers in the MOD Function

There is a known bug in the MOD function that stops it from working with large numbers and small divisors. This tip ...

Discover More

Throwing Out the Lowest Score

Want to add up a bunch of scores, without including the lowest one in the bunch? You can make a small change to your ...

Discover More

Using the XIRR Function

One of the financial worksheet functions provided in Excel is the XIRR function. This is used to figure out an internal ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.