Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Running a Macro when a Worksheet is Deactivated.

Running a Macro When a Worksheet is Deactivated

Written by Allen Wyatt (last updated December 9, 2023)
This tip applies to Excel 97, 2000, 2002, and 2003

It is possible to configure Excel so that a macro of your choosing is executed every time a particular worksheet is deactivated. What does that mean? Simply that a macro can be run every time you click on a worksheet tab to leave the current sheet. All you need to do is follow these steps:

  1. Activate the worksheet with which you want the macro associated.
  2. Choose Name from the Insert menu. You will see a submenu.
  3. Choose Define from the submenu. You will see the Define Name dialog box. (See Figure 1.)

    4. Figure 1. The Define Name dialog box.

  4. In the Names in Workbook field, enter a name that begins with the worksheet name, followed by an exclamation point, Auto_Deactivate, and any other wording desired. Thus, if the worksheet were named Stocks, you might enter Stocks!Auto_Deactivate_Exit.
  5. In the Refers to field, enter a formula that points to the workbook and macro you want automatically executed. Thus, if the macro name were Update_PL, and the workbook name were PFOLIO.XLS, you would enter the formula =PFolio!Update_PL.
  6. Click on the OK button.

Remember that a macro defined in this way is run every time the worksheet is deactivated, not just the first time. Think about how you use Excel; if you spend a fair amount of time hopping between worksheets in a workbook or between workbooks, it is possible to deactivate a worksheet several dozen times during the course of a session.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2955) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Running a Macro when a Worksheet is Deactivated.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Page Margins

Part of determining page layout is to specify the size of the margins that surround the text on a page. Word allows you ...

Discover More

Specifying a Print Tray for a Worksheet

If you need to modify where a worksheet is printed (meaning, which paper tray it should use), Excel doesn't provide a lot ...

Discover More

Changing Lots of Title Properties

Word maintains a collection of descriptive properties for each document you create. One of these properties is the Title ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Transferring Data between Worksheets Using a Macro

Macros can be used for all sorts of data processing needs. One need that is fairly common is the need to move data from ...

Discover More

Dissecting a String

VBA is a versatile programming language. It is especially good at working with string data. Here are the different VBA ...

Discover More

Workbook Events

You can create macros that run whenever Excel detects a certain event happening within an entire workbook. This tip ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.