Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Weighted Averages in a PivotTable.

Weighted Averages in a PivotTable

by Allen Wyatt
(last updated July 13, 2015)

7

A good example of how to use calculated fields is for summarizing data differently than you can normally summarize it with a PivotTable. When you create a PivotTable, you can use several different functions to summarize the data that is displayed. For instance, you can create an average of data in a particular field. What if you want to create a weighted average, however? Excel doesn't provide a function that automatically allows you to do this.

When you have special needs for summations—like weighted averages—the easiest way to achieve your goal is to add an additional column in the source data as an intermediate calculation, and then add a calculated field to the actual PivotTable.

For example, you could add a "WeightedValue" column to your source data. The formula in the column should multiply the weight times the value to be weighted. This means that if your weight is in column C and your value to be weighted is in column D, your formula in the WeightedValue column would simply be like =C2*D2. This formula will be copied down the entire column for all the rows of the data.

You are now ready to create your PivotTable, which you should do as normal with one exception: you need to create a Calculated Field. Follow these steps:

  1. Click the down arrow next to the word PivotTable at the left side of the PivotTable toolbar. Excel displays a menu.
  2. Choose Formulas | Calculated Fields. Excel displays the Insert Calculated Field dialog box. (See Figure 1.)
  3. Figure 1. The Insert Calculated Field dialog box.

  4. In the Name box, enter a name for your new field.
  5. In the Formula box, enter the formula you want used for your weighted average, such as =WeightedValue/Weight. (You use field names in the formula; you can select them from the field list at the bottom of the Insert Calculated Field dialog box.)
  6. Click OK.

Your calculated field is now inserted, and you can use the regular summation functions to display a sum of the calculated field; this is your weighted average.

Since there are many different ways that weighted averages can be calculated, it should go without saying that you can modify the formulas and steps presented here to reflect exactly what you need done with your data.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2900) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Weighted Averages in a PivotTable.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is six more than 8?

2017-04-06 04:16:06

Igor

I am not so sure this can be considered a weighted average though.
To the best of my knowledge a weighted average formula looks like
(v1*wv1)+(v2*wv2)+...+(vn*wvn)/Sum v1-to-n

The division is the tricky part, as it needs to aggregate data spread across several rows, whereas one of the limitations of calculated fields is that they are done row-by-row.

If you have any advice, would be happy to hear.


2016-08-24 13:18:54

IA

Your suggestion worked perfectly for me. Thanks!


2016-03-21 06:53:05

Declan

Can i put a weighted average as a subtotal and/or grand total in a pivot table?
Your tip only gives me the total weighted value, how do i get to put the average of the total weighted value into the grand total or subtotal row?


2015-05-18 15:49:11

Drew

Your suggestion worked perfectly!


2015-05-01 16:25:02

reinhold23

Thanks, this worked great!


2014-05-28 15:18:20

Peter

This method produced valid results for me. Many thanks.


2013-08-21 10:55:24

Panther68

Your Method is incorrect


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