Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Using Macros in Protected Workbooks.

Using Macros in Protected Workbooks

by Allen Wyatt
(last updated April 3, 2021)

Lori had a problem with a workbook she wanted to share with others. The workbook contained a macro, but whenever the workbook is protected to prevent others from making changes to the workbook, Lori reports that "the macro is disabled."

Lori's exact problem is a little hard to reproduce, as testing shows that macros are still available in both protected worksheets and protected workbooks. You can still display the Macros dialog box and see the list of available macros. You can still choose one of the macros and run it.

Of course, seeing and running the macros may not be Lori's problem; it could be that the macro fails to run correctly when used on a protected worksheet. If that is the case, the problem typically only crops up if the macro is attempting to perform some action that violates the protection applied to the worksheet. For instance, if the protection doesn't allow for rows or columns to be deleted and the macro tries to do such, then it won't work.

The solution in this case is to modify your macro so that it unprotects the worksheet before making its changes. The following shows the basics of how this is done:

Sub ModifyProtectedSheet()
    ActiveSheet.Unprotect password:="yourpassword"

    'work on the worksheet here

    ActiveSheet.Protect password:="yourpassword", _
      DrawingObjects:=True, Contents:=True, Scenarios:=True
End Sub

The first line of this example unprotects the worksheet, you can then perform your processing, and then the last line again protects it. If your workbook uses protection, then the same technique can be used with the workbook—unprotect it, then make changes, then reprotect it.

Lori's problem could also be related to the word "sharing," which she used in her problem statement. If, by sharing, Lori means using Share Workbook to make the workbook "sharable" by others, then you will see a warning when sharing is activated. The warning indicates that macros cannot be "viewed or edited" in shared workbooks. This does not, however, mean that the macros are disabled, since you can still display the Macros dialog box to see a list of macros and choose one to run. You cannot, however, display the VBA Editor and look at the actual macro code.

Finally, there are some features of Excel that are simply disabled in shared workbooks. If your macro tries to perform any of these disabled actions, it won't work properly. This is a limitation of Excel, and there is nothing that can be done about it. (For more information on what cannot be done in a shared workbook, use the online help system and search for "shared workbooks, limitations.") The only way around these limitations is to not share the workbook.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2833) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Using Macros in Protected Workbooks.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Maintaining Leading Zeroes

When merging ZIP Codes from a data source such as Excel, you might find that Word ends up dropping out leading zeroes in ...

Discover More

Capturing a Screen

Windows provides a way of "capturing" the image on the screen into the clipboard. You can then paste the image from the ...

Discover More

Moving a Table Row

Want to move a row in a table very easily? You can do so by using the same editing techniques you are already using.

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

Automatically Protecting After Input

Do you want user-entered data to be immediately protected so that it cannot be changed? This can be done relatively ...

Discover More

Saving a Workbook Using Passwords

One of the security features built-in to Excel is the ability to save a workbook using a password that limits access to ...

Discover More

Protecting an Entire Workbook

Want to stop other people from making unauthorized changes to your workbook? Excel provides a way that you can protect ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.