Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Shading Rows with Conditional Formatting.

Shading Rows with Conditional Formatting

by Allen Wyatt
(last updated February 11, 2016)

2

If you haven't tried out the conditional formatting features of Excel before, they can be quite handy. One way to use this feature is to cause Excel to shade every other row in a table. This is great when you have a particularly wide table, and you want to make it a bit easier to read on printouts. Simply follow these steps:

  1. Select the table whose alternate rows you want to shade.
  2. Choose Conditional Formatting from the Format menu. Excel displays the Conditional Formatting dialog box.
  3. Using the pull-down condition, select Formula Is. Excel changes the dialog box controls to reflect your choice. (See Figure 1.)
  4. Figure 1. The Conditional Formatting dialog box.

  5. In the formula box, enter the following:
  6.      =MOD(ROW(),2)=0
    
  7. Click on the Format button. Excel displays the Format Cells dialog box.
  8. Make sure the Patterns tab is selected. (See Figure 2.)
  9. Figure 2. The Patterns tab of the Format Cells dialog box.

  10. Select the color you want used for the row shading.
  11. Click on OK to close the Format Cells dialog box.
  12. Click on OK to close the Conditional Formatting dialog box.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2799) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Shading Rows with Conditional Formatting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Removing All Formatting

Getting rid of formatting from a cell or group of cells can be done using several different techniques. This tip describes ...

Discover More

Catching Single-Letter Spelling Errors

There have been times when I've reviewed my writing and found lots of "lone letters," detached by a single space from the ...

Discover More

Easily Adding Blank Rows

Want to add a bunch of blank rows to a your data and have those rows interspersed among your existing rows? Here's a quick ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

MORE EXCELTIPS (MENU)

Conditional Formatting with Data Imported from Access

If you want to apply a conditional format to data imported into Excel from Access, you may run into some difficulties related ...

Discover More

Conditional Format that Checks for Data Type

Conditional formatting can be used to highlight cells that contain the improper type of data for your needs. This tip ...

Discover More

Highlighting Values in a Cell

There are many ways that Excel allows you to highlight information in a cell. This tip examines a way to highlight values ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 8?

2012-11-11 07:33:09

Barry Fitzpatrick

Old fashioned computer printouts (showing my age here) used to shade every third line. This can be achieved by modifying the formula to that as follows:
=MOD(ROW(),3)>.00001
I use greater then rather than equals zero as it is possible to get small rounding errors. Changing the 3 to a 4 would highlight every fourth row, change to 5 for every fifth row, etc, etc.


2012-11-10 13:09:46

Juan

Wow, a wonderful and curious tip, thanks a lot!!


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing