Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Conditionally Formatting an Entire Row.

Conditionally Formatting an Entire Row

by Allen Wyatt
(last updated April 11, 2020)

Graham described a problem he was having with a worksheet. He wanted to use conditional formatting to highlight all the cells in a row, if the value in column E was greater than a particular value. He was having problems coming up with the proper way to do that.

Suppose for a moment that your data is in cells A3:H50. You can apply the proper conditional formatting by following these steps:

  1. Select cell A3.
  2. With A3 still selected, scroll the worksheet so you can see cell H50.
  3. Hold down the Shift key as you click on H50. The entire range A3:H50 should be selected, and A3 should still be the active cell.
  4. Choose Conditional Format from the Format menu. Excel displays the Conditional Formatting dialog box.
  5. In the left-most drop-down list for Condition 1, select Formula Is. (See Figure 1.)
  6. Figure 1. The Conditional Formatting dialog box.

  7. In the formula space just to the right of the drop-down list, enter the following formula:
     =$E3>40000
  1. Click the Format button. Excel displays the Format Cells dialog box. (See Figure 2.)
  2. Figure 2. The Format Cells dialog box.

  3. Using the controls in the dialog box, specify how you want the cells that are greater than 40,000 to be displayed.
  4. Click OK to dismiss the Format Cells dialog box.
  5. Click OK to accept your conditional format.

This formula used in the conditional format works because you use the absolute indicator (the dollar sign) just before the column letter. Any reference that has the $ before it is not changed when Excel propagates it throughout a range. In this case, the cell reference will always be to column E, although the row portion of the reference can change.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2798) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Conditionally Formatting an Entire Row.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Invalid Names when Opening Workbook

Don't you hate opening a workbook and seeing error messages? If you see a message that some "invalid names" were detected ...

Discover More

Formatting Text Files with VBA

Got a bunch of text that you've imported from a text file? Need to make it look better? You can take a stab at it with ...

Discover More

Making Managerial Titles Lowercase

Your in-house document style may require that job titles be all lowercase. Applying such a rule across a long document or ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Hiding Columns Based on a Cell Value

Need to hide a given column based on the value in a particular cell? The easiest way to accomplish the task is to use a ...

Discover More

Altering the Displayed Format of Numbers to the Nearest 100

Want information in a worksheet to be formatted and displayed as rounded to a power of ten? You may be out of luck, ...

Discover More

Converting Forced Text to Numbers

If you have some numbers stored in cells that are formatted as text, you may get some surprises when you try to use those ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.