Adding Page Numbers

by Allen Wyatt
(last updated May 7, 2016)

1

If you are creating spreadsheets that are more than a page or two in length, you will probably want to include page numbers so you can keep your pages in order when you make a printout. Excel supports automatic numbering of pages in your spreadsheet, and you can control the type of page number, the starting number, and the placement of the page number. To add page numbers, follow these steps:

  1. Since page numbers are placed in headers or footers, select Page Setup from the File menu. This displays the Page Setup dialog box.
  2. Make sure the Header/Footer tab is selected. (See Figure 1.)

    3. Figure 1. The Header/Footer tab of the Page Setup dialog box.

  3. Click on either Custom Header or Custom Footer, depending on where you want the page number to appear. This displays either the Header or Footer dialog box. (See Figure 2.)

    4. Figure 2. The Header or Footer dialog box.

  4. Position the insertion point in the Left, Center, or Right box, depending on where in the header or footer you want the page number placed.
  5. Click on the page number tool (it looks like a piece of paper with a number sign in the center of it). This places the characters &[Page] at the insertion point. This is where the page number will be located.
  6. Click on OK to close the Header or Footer dialog box.
  7. Click on OK to close the Page Setup dialog box.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2637) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding Graphics to a Header or Footer

Excel makes it easy to add graphics to a header or footer, as long as you are using at least Excel 2002. Here's the steps ...

Discover More

Word 2010 Styles and Templates (Table of Contents)

Styles are at the heart of Word's formatting power. Understanding how to use styles can greatly increase your ability to ...

Discover More

Splitting Sentences to Cells

If you have a lot of text in your workbook, at some point you might want to split out sentences into individual cells. ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Changing Page Number Format

Need your page numbers to not appear as regular Arabic numerals? Here's a way to get them to appear in a different ...

Discover More

Page Numbers in VBA

When you print a larger worksheet, Excel breaks the printout across several pages. You may want to know, before you ...

Discover More

Roman Numerals for Page Numbers

Yes, Excel can work with Roman numerals, and it even provides a worksheet function that converts to them. How you use ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 2?

2016-05-07 22:26:20

Eric Hooey

I suggest you add this to your tip.

"Page &[Page] of &[Pages]" as the header or footer field.

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR AUTHORS
OUR SITES
 

Copyright © 2018 Sharon Parq Associates, Inc.