Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing without Opening.

Printing without Opening

Written by Allen Wyatt (last updated February 17, 2024)
This tip applies to Excel 97, 2000, 2002, and 2003

If you need to quickly print the contents of a workbook without actually opening the workbook, you can do so by using one of the helpful features of Windows. Simply follow these steps:

  1. Use the Explorer, My Computer, or any Open dialog box to display the workbook that you want to print.
  2. Right-click on the file. Windows displays a Context menu.
  3. Choose the Print option from the Context menu.
  4. Windows loads Excel (if it is not already open), opens the workbook, and prints it. The workbook is then closed.

The only thing printed in the workbook is the single worksheet that was selected when the workbook was last closed. It is also printed to whatever you are using as the current printer. If you want to print using different specifications (i.e., a different printer or area of the workbook) then you must first open the workbook in order to print.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2515) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing without Opening.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Noting Table Rows Containing a Character

If you want to have Word highlight rows in a table that contain a certain character, you need to resort to using a macro. ...

Discover More

Changing Outline Structure

When working with the outline of a document, you can easily move whole sections of your document. It is as easy as ...

Discover More

Making Sure that Data Accompanies a Chart

When sending a chart to someone else, it can be frustrating for the other person to open the workbook and see errors ...

Discover More

Program Successfully in Excel! This guide will provide you with all the information you need to automate any task in Excel and save time and effort. Learn how to extend Excel's functionality with VBA to create solutions not possible with the standard features. Includes latest information for Excel 2024 and Microsoft 365. Check out Mastering Excel VBA Programming today!

More ExcelTips (menu)

Using Less Paper on Printouts

If a worksheet contains nothing but a bunch of values in column A, you may be loathe to print the worksheet and "waste" a ...

Discover More

Setting Print Titles

Excel allows you to specify certain rows or columns that will be repeated on the pages of a printout. Here's how to set ...

Discover More

Printing Multiple Pages On a Piece of Paper

If you want to save paper on a printout, you might consider printing multiple pages on a single piece of paper. This can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.