Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Understanding the Select Case Structure.

Understanding the Select Case Structure

by Allen Wyatt
(last updated January 23, 2015)

Macros in Excel are written in a language called Visual Basic for Applications (VBA). Like any other programming language, VBA include certain programming structures which are used to control how the program executes. One of these structures is the Select Case structure. This structure has the following syntax:

Select Case expression
Case expression
    program statements
Case expression
    program statements
Case Else
    program statements
End Select

When a macro is executing, and this structure is encountered, Excel uses the expression to test each subsequent Case statement to see if the code under the Case statement should be executed. For instance, consider the following code:

Select Case DayOfWeek
Case 1
    DayName = "Monday"
Case 2
    DayName = "Tuesday"
Case 3
    DayName = "Wednesday"
Case 4
    DayName = "Thursday"
Case 5
    DayName = "Friday"
Case 6
    DayName = "Saturday"
Case 7
    DayName = "Sunday"
Case Else
    DayName = "Unknown day"
End Select

This code assumes you enter it with DayOfWeek already set to a numeric value. Let's say (for example's sake) the value is 4. In this structure, the only code that would be executed is the code under the Case 4 statement—in other words, the macro would set DayName to "Thursday." If DayOfWeek were set to some other value not accounted for by the Case statements (outside of the 1 to 7 range), then the code under Case Else would execute, and the macro would set DayName to "Unknown day."

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2262) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Understanding the Select Case Structure.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Duplex Printing

Need to print on both sides of a piece of paper? If your printer can handle it, you can duplex your output from within Excel. ...

Discover More

Understanding Lists

What is a list of data, and how do you create one? Here are some guidelines you may find helpful.

Discover More

Capitalizing Spring

According to the normal rules of grammar, the word "spring" is not supposed to be capitalized. There may be times, however, ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

MORE EXCELTIPS (MENU)

Renaming a Macro

Got a macro that doesn't have quite the right name? You can rename the macro by following these simple steps.

Discover More

Creating a String in a Macro

Need to put together a bunch of characters to create a text string? You can do it in your macros by using the String ...

Discover More

Easily Changing the Default Drive and Directory

Need a quick way to change the default drive and directory in a macro you are writing? Here's the commands to do it and a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share