Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Sizing Text Boxes and Cells the Same.

Sizing Text Boxes and Cells the Same

by Allen Wyatt
(last updated October 20, 2016)

2

You already know that Excel allows you to create text boxes within your worksheets. You may have a need, at some point, to create a text box that is exactly the same size as a particular cell. If you only have one or two such text boxes to create, the easiest way is to follow these steps:

  1. Display the Drawing toolbar.
  2. Click on the Text Box tool.
  3. Hold down the Alt key as you click and drag to create your text box.

When you hold down the Alt key, it forces Excel to "snap" the sides of your text box to a drawing grid which just happens to match the cell boundaries in your worksheet. The result is a text box that is exactly the desired size.

If you need to create quite a few of these text boxes, all at one time, you can turn the snap-to-gird feature on permanently. Just choose Draw (on the Drawing toolbar) | Snap | To Grid.

If you have many, many such text boxes to create, on lots of different workbooks, you can create the desired text boxes using a macro. The following macro will create a text box directly over the selected cell, and size it to be exactly the same size as the selected cell:

Sub TextBox2Cell()
    With ActiveCell
        ActiveSheet.Shapes.AddTextbox _
          msoTextOrientationHorizontal, .Left, _
          .Top, .Width, .Height
    End With
End Sub

With a small change in the macro, you can modify it so that it will create text boxes that are just as large as whatever range of cells you have selected:

Sub TextBox2Selection()
    If TypeName(Selection) = "Range" Then
        With Selection
            ActiveSheet.Shapes.AddTextbox _
              msoTextOrientationHorizontal, .Left, _
              .Top, .Width, .Height
        End With
    End If
End Sub

Regardless of which approach you use to create the text box (manual or macro), it should be noted that if you resize the cell by changing the column width or row height, the size of the text box will also change to match the new cell size.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2192) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Sizing Text Boxes and Cells the Same.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting Excel Dates into Outlook's Calendar

If you want to move information from Excel into Outlook, how you do it can be a bit tricky. Here's an example of how you ...

Discover More

Restoring Items in the Recycle Bin

Placing something in the Recycle Bin does not mean it is gone forever. After placing something there, you may change your ...

Discover More

Opening Sites in a Browser

You can store all sorts of information in a worksheet, including Web addresses. If you want to open those addresses in a ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (menu)

Positioning Graphics Evenly

If you need to arrange a group of graphics so that they are evenly distributed between a starting point and an ending ...

Discover More

Changing Line Color in a Drawing Object

Don't like the color of the lines that Excel chose for your drawing object? It's easy to choose your own colors, as ...

Discover More

Flipping a Drawing Object

Don't like the way a drawing object looks? Perhaps flipping the object could help appearances. Excel allows you to flip ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one less than 3?

2014-09-29 18:30:31

Ian

Thanks for sharing this - the macro for creating a text box in selected cells is exactly what I've been searching for. My question is can you modify the code to set font attributes and text box colour?


2014-07-02 02:26:46

suresh

Hi..

This is suresh,

i want to link the cube shape dimensions (Length,width & height) to cells in excel sheet pls help me on this how to link..


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.