Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Selective Summing.
Written by Allen Wyatt (last updated July 21, 2018)
This tip applies to Excel 97, 2000, 2002, and 2003
Excel contains a built-in function that allows you to easily specify which values should be summed from a column. This function, SUMIF, is used in the following manner:
=SUMIF(Testrange,Test,Sumrange)
In this usage, SUMIF uses three arguments. The first is the range of cells to be tested, the second is the test to use, and the third is the cells from which the sums are to be pulled. For instance, let's say that the cells in B2 through B27 contained days of the week (Monday, Tuesday, etc.), and that cells C2 through C27 contained the gross sales generated on those days. If you wanted to only get a sum for the sales on Mondays, you could use the following formula, perhaps in cell C28:
=SUMIF(B2:B27,"Monday",C2:C27)
This examines B2 through B27 and checks if the cell contains the text "Monday." If it does, then the corresponding cell is selected from C2 through C27 and added to the sum.
If you wanted to quickly pull sales totals for different days, you could modify the above scenario just a bit. All you would need to do is place the day on which you want to sum in cell B28. Then, in cell C28 you would place the following formula:
=SUMIF(B2:B27,B28,C2:C27)
Now the test for SUMIF is taken from cell B28. Thus, if B28 contains "Monday," then the sum will reflect the total of Monday's sales. If it contains "Wednesday," then Wednesday's sales will be summed, and so forth.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2169) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Selective Summing.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!
You may use Excel's trigonometric functions to do some quick calculations, and suddenly notice that the results in your ...
Discover MoreOne of the financial worksheet functions provided in Excel is the XIRR function. This is used to figure out an internal ...
Discover MoreThe primary method of rounding values is to use the ROUND function in your formulas. Here's an introduction to this ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2023 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here:
Comments