Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Quickly Filling a Column.

Quickly Filling a Column

by Allen Wyatt
(last updated September 16, 2014)

When creating a many-row worksheet, it is often necessary to type a formula in one of the top rows and fill the column with that same formula. A convenient way to find the bottom of the column is to go there once (when you are first working with the worksheet) and place a character in each cell of the last row.

Now, when you place your formula at the top of the column, you can simply do this:

  1. Select the cell that has your formula in it. (The one you just entered.)
  2. Press Ctrl+Shift+Down Arrow. This selects all the cells from the formula through the "bottom marker" in the column.
  3. Press Ctrl+D. The selected cells are filled with the formula.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2093) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Quickly Filling a Column.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Updating a Table of Contents

For longer documents, a table of contents is almost a necessity. Google Docs allows you to add a TOC to a document, but at ...

Discover More

Making Live URLs Into Normal Text

Convert those URLs into regular text! It's easy to do when you follow the steps in this tip.

Discover More

Shrinking Cell Contents

Need to cram a bunch of text all on a single line in a cell? You can do it with one of the lesser-known settings in Excel.

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

MORE EXCELTIPS (MENU)

Combining Multiple Rows in a Column

Do you need to concatenate the contents of a range of cells in the same column? Here's a formula and a handy macro to make ...

Discover More

Adjusting a Range's Starting Point

Select a range of cells, and one of those cells will always be the starting point for the range. This tip explains how to ...

Discover More

Finding Unused Names

After months or years of naming things (such as cell ranges), you may find your workbook cluttered with a bunch of names that ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share