Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Dynamic Headers and Footers.

Dynamic Headers and Footers

by Allen Wyatt
(last updated June 23, 2018)

If you have a large worksheet, you may want to print it out in "parts" and automatically vary the information contained in the header or footer of each part. There is no intrinsic way to do this in Excel; the best approach is a macro to do the following:

  1. Set the print area based on a named range.
  2. Set the header or footer based on another named range.
  3. Print the print area.
  4. Repeat steps 1 through 3 for each desired print area.

Notice that these steps require the use of named ranges. You could have a named range for each portion of the worksheet that you want to print, and a named range (which would be a single cell) that represents the header or footer information that you want for each print area. The following macro will implement the above steps:

Sub PrintRegions()
    Dim x As Integer

'Change the dimension of the arrays to equal the number
'   of printing areas you have
    Dim Region(4) As String
    Dim Head(4) As String

'Fill this array with the names of the ranges to be printed
    Region(1) = "North"
    Region(2) = "South"
    Region(3) = "East"
    Region(4) = "West"

'Fill this array with the names of the ranges to be in the header
    Head(1) = "NorthHead"
    Head(2) = "SouthHead"
    Head(3) = "EastHead"
    Head(4) = "WestHead"

    For x = 1 To UBound(Region)
         ActiveSheet.PageSetup.PrintArea = Range(Region(x)).Address
         ActiveSheet.PageSetup.LeftHeader = Range(Head(x)).Value
         ActiveWindow.SelectedSheets.PrintOut Copies:=1
    Next
End Sub

This example prints out only four areas of a worksheet. These areas are named ranges: North, South, East, and West. Similarly, the named ranges—which are really single cells—used for the left portion of the headers are NorthHead, SouthHead, EastHead, and WestHead.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2058) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Dynamic Headers and Footers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Removing Confusion When Using AutoCorrect

AutoCorrect is a great help when writing, as it can allow you to create regular blocks of text easily. This can cause ...

Discover More

Quickly Copying Styles

You can easily use regular editing techniques to copy styles from one document to another. Here's how to make quick work ...

Discover More

Saving a Workbook Using Passwords

If you want to protect your workbook so that others cannot open or change the information it contains, an easy way to ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (menu)

Moving Part of a Footer Down a Line

Setting up a single footer line for your printouts is fairly easy. If you want to move part of the footer down a line so ...

Discover More

Header and Footer Data Codes

When creating headers and footers in an Excel worksheet, you can use special codes to add or format information. This tip ...

Discover More

Header and Footer Background Color

Want to add some color to the printing of your page headers and footers? Your options are limited, as disclosed in this tip.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two less than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.