Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Inserting and Copying Rows.

Inserting and Copying Rows

by Allen Wyatt
(last updated October 1, 2014)

3

As you are editing worksheets, you may notice that some of your work is done based on work you have done before. For instance, you may have a row of data that you entered in a previous Excel session. In this session, you need to copy that row of data and use it as the basis for your new data, but with a few changes.

In such a situation, it would be nice to have a quick way to enter a blank row after the current row, and copy the data in the current row to the new blank row. There are no intrinsic commands in Excel to do this, but a macro can do it very handily. Consider the following example:

Sub InsertCopyRow1()
    ActiveCell.EntireRow.Select
    Selection.Copy
    Selection.Insert Shift:=xlDown
End Sub

In order to use the macro, all you need to do is select a cell in any row. When the macro is run, a duplicate of the current row is inserted just below the row you are in.

The only problem with this solution is that it leaves the Excel interface a bit "messy" (for lack of a better word). When completed, a complete row is still selected, and the new row has the "marching ants" marquee around it.

This problem can be overcome by including commands to collapse the selection and move it to a desired location. Another way is to simply use a different macro that relies on different VBA commands. The following macro will also insert and copy a row, but it leaves the cell that you selected active:

Sub InsertCopyRow2()
    ActiveCell.Offset(1, 0).EntireRow.Insert
    ActiveCell.EntireRow.Copy ActiveCell.Offset(1, 0).EntireRow
End Sub

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2042) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Inserting and Copying Rows.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Forcing Custom Toolbars to Stay in Position

Word 2002 and Word 2003 use dynamic toolbars that can adjust themselves based on usage patterns of the tools. This can cause ...

Discover More

Showing Only Added Text with Track Changes

Do you want to change how Track Changes displays the markup in your document? Here's how you can completely hide deleted text ...

Discover More

Cell Address of a Maximum Value

Finding the maximum value in a range of cells is easy; finding the address of the cell containing that value is a different ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Copying Cells to Fill a Range

Excel provides two really helpful shortcuts you can use to fill a range of cells, either horizontally or vertically. These ...

Discover More

Getting Rid of Non-Printing Characters Intelligently

Is your worksheet, imported from an external source, plagued by non-printing characters that show up like small boxes ...

Discover More

Can't Copy Data between Workbooks

Edit a group of workbooks at the same time and you probably will find yourself trying to copy information from one of those ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 4?

2017-04-05 08:00:16

Marie-Catherine

InsertCopyRow1 won't work if you are trying to duplicate a row in range that is a table. You'll get an error message (see Figure 1 below)
InsertCopyRow2 works perfectly though. Thanks Allen

Figure 1. 


2016-01-04 23:22:58

Harry

Hello

Is there a way to run this on x number of rows? At the moment I have to run the macro on each row in order to duplicate it.

Thanks for your help.


2012-08-30 09:33:57

Ron Mytko

An easier way is to select the entire row, right click the border and drag down to where you want to insert a new row, then from the context window select "Shift Down and Copy".


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.