Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Creating a Copy without Formulas.
John knows how to create a copy of a worksheet, but he needs to create a copy that uses only static values, not values based on formulas. He wonders if there is a quick way to make a copy (perhaps with a macro) that maintains all formatting and column widths, but has all formulas replaced with their results. For the work John does this would be very helpful in sending out worksheets to individuals outside his organization.
This task is rather easy to accomplish, with or without a macro. If you want to do it without a macro, follow these steps:
Figure 1. The Move or Copy dialog box.
Figure 2. The Paste Special dialog box.
That's it. Your newly created worksheet doesn't contain any formulas, only the results of the formulas in the original worksheet. If you prefer to use a macro-based approach, it only takes a few lines of code:
Sub CopyWorksheetValues() ActiveSheet.Copy Cells.Copy Range("A1").PasteSpecial Paste:=xlPasteValues Application.CutCopyMode = False End Sub
Of course, if you want to distribute only the results of your worksheet, you might consider simply printing a PDF file and then distributing it. The added benefit is that your recipients don't need to have Excel to view it. The downside is that if your worksheet is very large, a PDF file can be rather unwieldy.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12381) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Creating a Copy without Formulas.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!