Loading
Excel.Tips.Net ExcelTips (Menu Interface)

Entering Data as Thousands

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Entering Data as Thousands.

Richard would like to type a value into a cell and have Excel assume that the value is thousands. For instance, he would like to enter "3" into a cell and have Excel treat the value as 3,000; if he enters "14" into the cell, then Excel should treat it as 14,000.

There are several different ways that this can be handled, depending on how you want the data treated once it is entered. One approach is to change the formatting of the cell into which the values are being entered. You could, for instance, use the following custom format for the cell:

#,##0",000"

Whenever you enter a value in the cell, Excel follows the value with ",000". Thus, enter 27 in the cell and Excel displays 27,000.

The drawback to this approach is that the underlying number is still considered the smaller value. If you later try to add 1 to the cell contents, you don't get 27,001, you get 28,000. You also won't be able to enter decimal values. This means that if you enter 1.23, you don't get 1,230; you instead get 1,000 because the value is treated as an integer before displaying.

A better approach is, perhaps, to change a configuration setting in Excel itself. Follow these steps:

  1. Choose Options from the Tools menu. Excel displays the Options dialog box.
  2. Make sure the Edit tab is displayed. (See Figure 1.)
  3. Figure 1. The Edit tab of the Options dialog box.

  4. Check the Fixed Decimal Places check box and change the value at the right of the option to -3.
  5. Click OK.

Now, whenever you enter any information into a cell, Excel automatically multiplies the value by 1,000, provided you don't include a decimal point in what you are entering. This means that if you enter the value 3, Excel actually enters 3,000 into the cell. If you instead enter 1.23, then Excel enters 1.23; it doesn't multiply by 1,000.

If you choose this approach, remember that it is not only data entry on the current worksheet that is affected. This setting affects all data entry on all worksheets from this time forward. If this is not what you want, then you'll need to remember to turn off the setting (clear the check box) when you want to return to normal data entry.

You could, as well, use a macro approach to the problem. For instance, if you are entering only numeric data into the worksheet, you could create a macro that will multiply the contents of a cell by 1,000 every time the cell changes. Right-click the worksheet tab and choose View Code from the resulting Context menu. Then enter the following macro into the code window:

Private Sub Worksheet_Change(ByVal Target As Range)
    Application.EnableEvents = False
    Target = Target * 1000
    Application.EnableEvents = True
End Sub

Perhaps the best solution, though, is to keep things simple. Have a column where you input your values as you want. Then, in another column, use a formula to modify whatever values you entered. For example, you could enter 1.23 into cell A1. In cell B1, then, you could multiply this value by 1,000. The value in cell B1 could then be used within other formulas, elsewhere in your workbook.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9696) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Entering Data as Thousands.

Related Tips:

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

Thomas Papavasiliou    20 Jul 2014, 16:21
Another approach is to type the numbers without the 3 following zeros and then type 1000 to any empty cell, copy it and use the paste special function choosing multiply on the typed numbers
Craig    19 Jul 2014, 08:00
I'm sorry, but the solutions are way more effort than just typing 3 zeros as part of the input.
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.