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Protecting a Worksheet's Format

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Protecting a Worksheet's Format.

Klara knows how to protect the contents of a worksheet by protecting cells. She wonders, however, if there is a way to protect only the format. She's not too concerned if the content changes, but she wants to protect the format.

You can easily protect the formatting of the worksheet, without regard for the contents. Just follow these steps:

  1. Select all the cells in the worksheet.
  2. Choose Cells from the Format menu. Excel displays the Format Cells dialog box.
  3. Make sure the Protection tab is displayed. (See Figure 1.)
  4. Figure 1. The Protection tab of the Format Cells dialog box.

  5. Clear the Locked checkbox.
  6. Click on OK to close the dialog box.
  7. Choose Protection from the Tools menu, and then choose Protect Sheet from the submenu. Excel displays the Protect Sheet dialog box. (See Figure 2.)
  8. Figure 2. The Protect Sheet dialog box.

  9. If you see a Format Cells check box in the dialog box (it isn't there in all versions of Excel), make sure it cleared.
  10. You do not need to change any information in the dialog box, nor enter a password. Just click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3515) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Protecting a Worksheet's Format.

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Comments for this tip:

Scott    12 Aug 2016, 16:21
This feature disables the formatting tools in the toolbar (and the Ctrl+1 key), but the user can still replace the formatting by pasting (or Paste Special) from somewhere else. So now we just need the "Disable Paste Formatting" feature...
Julie    21 Jul 2016, 17:43
I'm trying to build a teacher's calendar that includes different colors of fill for each subject I teach. If I decide to change my plans for a day, I want to be able to drag and drop them to a new day without disturbing my fill and borders.

Thank you for any help you can offer.
Allan Goodwin    25 Mar 2016, 17:05
The article wasn't what I was looking for. I want the ability to copy cells from another excel spreadsheet and paste them into the one I protected. I want the data to appear but I don't want the formatting of the protected spreadsheet to change. Example: If I have a cell in a spreadsheet with a green background, and I copy it to a protected sheet, I don't want to see the green.. but I am.
SHARON RAYMOND    03 Feb 2016, 21:25
excellent website - thank you - have bookmarked this site and will pass on how direct and user friendly this website is - congratulations
Michael    13 Jan 2016, 14:24
When I am in the worksheet I am prevented from changing the formatted borders, but when I copied over other data to fill cells the formatted cell borders were deleted to match the copy over. Can this be prevented?
 
 

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