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Increasing the Capacity of AutoCorrect

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Increasing the Capacity of AutoCorrect.

Ken regularly uses AutoCorrect to replace short mnemonics with longer text blocks (sometimes much longer). When adding an AutoCorrect entry, Ken noted that the With box appears to have a limit of approximately 1,400 characters. There have been a few rare instances when Ken wanted to have AutoCorrect replace with more characters than this limit, and he wondered if there was a way to increase the capacity of the "With" side of an AutoCorrect entry.

The short answer is that no, there isn't a way. The longer answer indicates there must be some misunderstanding on Ken's part, as the longest text string we could place in the text box was 254 characters; Excel just won't accept more than that in the With box.

Whether the limit is 254 or 1,400 characters, the workaround is the same, however: Break the AutoCorrect entry up into two (or more) smaller entries. If you would have put the larger entry under, let's say, the mnemonic BP27 (for "boilerplate 27"), you could put the divided entries under the names BP27a and BP27b. You could then type the desired mnemonics, in order, and get them automatically corrected to the enlarged text blocks.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3139) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Increasing the Capacity of AutoCorrect.

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