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Ampersands in Headers and Footers

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Ampersands in Headers and Footers.

One of the finishing touches often applied to a worksheet is to create headers and footers that print on every page. You may have noticed that some characters won't print in a header or footer. For instance, if you work at a company named Drury & James, and you put the company name in the header or footer, it will print as Drury James, omitting the ampersand.

The reason for this is because the ampersand signals, to Excel, that the next character is "special" and represents a code controlling some aspect of what is printed. To override the effect that the ampersand has, simply use two ampersands, as in Drury && James. When you do, the first ampersand is "swallowed" by Excel and the second one actually prints.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2910) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Ampersands in Headers and Footers.

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Comments for this tip:

Michael (Micky) Avidan    02 Jan 2014, 12:37
Here is a list of all the common used codes in the Headers/Footers:
&D - Current date
&T - Current time
&F - Workbook name
&A - Worksheet's name (Worksheet's tab)
&P - Current page number
&P+x - Current page number plus x
&N - Total pages in the Workbook(!)
&& - Ampersand character
Page &[Page] out of &[Pages]
--------------------------------
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2014)
ISRAEL

Wilda    02 Jan 2014, 04:30
Wonderful tip. I've been using Excel for 20+ years and have always wished I could use an "&" instead of an "and".
Alicia    25 Sep 2013, 13:04
Thank you. This helped a lot and saved a lot of time and frustration.

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