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Automatically Copying Formatting

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Automatically Copying Formatting.

One of the foundational features of Excel is to allow one cell to be equal to another cell. For instance, you could use the most simple of formulas in a cell:

=C7

This copies the contents from cell C7 to the current cell, and updates whenever the contents of cell C7 change. What if you are not just interested in copying cell values, but also want to copy formatting from one cell to another?

Unfortunately, there is no intrinsic way to do this in Excel. There are two workarounds you can try, however. First, you can create a macro that will find out whenever cell C7 changes, and if it does, the macro copies the contents of the cell (including formatting) to the target cell. For instance, the following macro will run every time there are changes in the worksheet. When the change is in cell C7, then the contents of C7 are copied to cell E3 on Sheet1.

Private Sub Worksheet_Change(ByVal Target As Excel.Range)
    If Not Intersect(Target, Range("C7")) Is Nothing Then
        Range("C7").Copy (Worksheets("Sheet1").Range("E3"))
    End If
End Sub

There are some downsides to this approach. First, it can be slow, particularly if you have quite a few cells that you want to copy in this manner. In addition, the macro only runs if the contents of cell C7 are actually changed, not if the formatting alone of C7 is changed. (There is no way to trigger an automatic event whenever formatting is changed.)

An alternative to the macro approach is to use the Camera tool in Excel. This has been covered in other issues of ExcelTips, but essentially the camera is a way to copy a dynamic image of a range of cells from one place to another. It is the image of the source cells that is shown, and it is shown as a graphic, not as the contents of any target cells. Since the graphic is dynamic, whenever the source cells are changed (including formatting), the image is also updated to reflect the change.

To use the Camera tool, you must customize your toolbar so that the tool is available; it is not available by default. When you are doing your customizing, the Camera tool is available on the Commands tab in the Tools section. It is near the bottom of the list of commands and looks—oddly enough—like a small camera.

With the Camera tool in place, follow these steps to use it:

  1. Select the cells or range of which you want a picture taken.
  2. Click on the Camera tool. The mouse pointer changes to a large plus sign.
  3. Change to a different worksheet.
  4. Click where you want the top left-hand corner of the picture to appear. The picture is inserted as a graphic on the worksheet.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2769) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Automatically Copying Formatting.

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Comments for this tip:

dennis brennan    25 Nov 2016, 14:41
So, I got my first set of tips and I think they'll be a big help especially since microsoft completely removed from help type support.
I never knew you could customize the tool bar so i followed your instruction to add a camera icon to the tool bar. eureka! it worked! I even took a pic following the instructions in the tip. now, of course, i cannot get rid of it! please help!
timi    26 Sep 2016, 10:33
what if i want to copy the cell contents to another sheet
John    29 Oct 2015, 03:11
CELL D108 REPRODUCES THE CONTENT OF EVERY NEW CELL I WRITE......EG, IF I ENTER TEXT INTO CELL C114, IT IS ALSO REPRODUCED IN CELL D108; AND IF I THEN ENTER TEXT INTO CELL C120, THEN THIS IS REPRODUCED IN CELL D108.
CAN YOU TELL ME HOW TO STOP THIS PLEASE?
THANKS.

         JOHN D.
Emilia    18 Mar 2015, 05:42
Hi,

I'm trying to get different cells on sheet2, to link with different cells on sheet 1.

So I want to make some cells green (not through formatting) in sheet2 and link them to various cells in sheet 1 and for those cells in sheet 1 to go green also.

Ive recorded a macro as suggested by New way 08 Mar 2015, 11:18 but that only does it for one. If i needed it for many, i would have to create lots of shortcuts.

Please can anyone help me?

Thanks
New way    08 Mar 2015, 11:18
You can do this by recording a macro using the copy and paste formating and paste contents
ning    06 Mar 2015, 03:04
using paste special > Linked image will work the same. it's a little bit faster imo.
Hennery    19 Feb 2015, 10:23
Thank you so much for this - I have been looking for a solution for ages! I tried all the =Master!A1 stuff but kept getting a warning about merged cells not being the same size.. Only problem now is that my Workbook is 10 times the file size? Any ideas how to reduce? Thank you!
Colin    07 Jan 2015, 03:11
Hard to believe (in one way!) that Microsoft doesn't have an option to link the formatting between cells but a wonderful workaround solution - thanks!
Chris Lloyd    09 Oct 2014, 22:04
How about making a given cell automatically mimic the format in another cell? So whenever I change the format of the first, the second will change>
evelyn    12 Sep 2014, 09:42
camera tip saved me tons of work. Thanks had never used this feature! THANKS!!
 
 

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