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Inserting Rows

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Inserting Rows.

If you want to insert rows in a worksheet, you probably know that you can do so by choosing Rows from the Insert menu. This works marvelously for inserting single rows.

If you want to insert multiple rows, you have two choices. First, you can insert a single row by using the menu, as already mentioned. Then you simply press F4 repeat the command and keep inserting rows.

The second method involves selecting rows before inserting. For instance, if you want to insert five rows, select five existing rows in the worksheet, then choose Rows from the Insert menu. Excel dutifully inserts five rows in your worksheet, just before the first row you selected.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2339) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Inserting Rows.

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Comments for this tip:

Jennifer Thomas    29 Jul 2013, 08:38
AttiM -- thanks for the shortcuts!
AttiM    28 Jul 2013, 15:04
shortcut for inserting row(s):
- select the current row(s) (SHIFT+SPACEBAR)
- insert new row(s): CTRL+ '+' KEY (on numpad)

shortcut for deleting row(s):
- select the current row(s) (SHIFT+SPACEBAR)
- delete selected row(s): CTRL+ '-' KEY (on numpad)

inserting/deleting columns is the same as above, only difference:
- select the current column(s)
Vinod    27 Jul 2013, 09:29
It will be very useful, if the dependent cell name is given instead of or in addition to the address of dependent cell.
Vinod    27 Jul 2013, 08:56
Another convenient idea is to add the following four add command button to the Quick Access Toolbar:
1. Delete row(s)
2. Delete column(s)
3. Insert column(s)
4. Insert row(s)
By using these command buttons, one add and/or delete the selected rows and columns. By using these command buttons one can add and/or delete rows and columns which non-adjacent but selected.
another benefit is single click instead of following the menu path.

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