Loading
Excel.Tips.Net ExcelTips (Menu Interface)

Updating Multiple PivotTables at Once

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Updating Multiple PivotTables at Once.

For certain types of data analysis, PivotTables can be very handy. If you have a workbook that contains several PivotTables, all based on the same data, you may wonder if there is a way to update them all at once, rather than going through them individually and updating them.

There is no Excel command that allows you to update all PivotTables, but you can create a short macro that will do the job for you. The following macro, RefreshAllPivots, steps through each worksheet in a workbook, checks to see if there are any PivotTables, and then updates them if there are.

Sub RefreshAllPivots()
    Dim wks As Worksheet
    Dim pt As PivotTable

    For Each wks In Worksheets
        For Each pt In wks.PivotTables
            pt.RefreshTable
        Next pt
    Next wks
End Sub

If you do a lot of work with multiple PivotTables, you may want to assign the macro to a shortcut key, a toolbar button, or to a menu option so that you can run it easier. (Information on how to assign macros to toolbars, shortcut keys, and menus is covered in other issues of ExcelTips.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2287) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Updating Multiple PivotTables at Once.

Related Tips:

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

 

Leave your own comment:

*Name:
Email:
  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*Text:
*What is 5+3 (To prevent automated submissions and spam.)
 
 
           Commenting Terms

Comments for this tip:

Jonathan    14 Jan 2017, 09:30
Allen,

I tend to just use the Refresh All button in the Data Tab (but have now placed it onto the Access Toolbar thanks to a comment above).

Is there any way of making this macro applicable to all open workbooks?

Thanks,

Jonathan
Michael (Micky) Avidan    30 Sep 2016, 03:27
@To whom it may concern,
To my opinion - pressing: Ctrl+Alt+F5 is the most quickest way to Refresh *ALL* PivotTables in the active workbook.
--------------------------
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2017)
ISRAEL
Tony    28 Sep 2016, 10:33
Hi and thank you for the code. It is a great benefit just to see and learn from it. Does Refresh All apply to the entire workbook or just all of the pivot tables on the active worksheet? Thank you.
Tim    07 Aug 2016, 21:07
Further to the comment above I put the "Refresh All" icon in the 'Quick Access Toolbar' so it is always visible.

I would only use a macro if I wasn't to selectively refresh PivotTables because one or other was slow to refresh and not needed.
Jakob    09 Dec 2013, 02:41
Use Refresh all in data tab.

Much easier.
 
 

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us

 

Advertise with Us

Our Privacy Policy

Our Sites

Tips.Net

Beauty and Style

Cars

Cleaning

Cooking

DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)

Gardening

Health

Home Improvement

Money and Finances

Organizing

Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives

 

Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2017 Sharon Parq Associates, Inc.