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Setting Default Print Margins

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Setting Default Print Margins.

When you first start Excel, the blank workbook that is opened has specific default values set. One of those defaults is the page margins, used when you print the worksheet. If you want to change the default page margins, you can do so by following these steps:

  1. Open a new Excel workbook.
  2. Change the page margins for all the worksheets in the workbook. Make sure they reflect the page margins you want used as your default.
  3. Make any other desired "default" changes in the workbook. This may include (but not be limited to) headers, footers, and the like.
  4. Choose Save As from the File menu. (You can also just press F12.) Excel displays the Save As dialog box.
  5. In the Save As Type pull-down list at the bottom of the dialog box, select Template.
  6. The file name you use should be Book.xlt.
  7. Save your newly created template in the XLStart folder. (Do not save it in the default template folder.)

That's it. Now, any time you create a new workbook, Excel uses your template (Book.xlt) as its model for what you want.

If you are unsure of where the XLStart folder is located (step 7), use Windows to search for the folder. Its exact location can vary depending on how Excel was installed on your machine, as well as the version you are using. You should note that if you are using Excel in a networked environment, you may not have the proper permissions to modify or save anything in the XLStart folder on the server. In that case, you should talk to your network administrator to see if you can save your workbook in the proper place.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2211) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Setting Default Print Margins.

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Comments for this tip:

Cliff    02 Oct 2013, 17:55
Thank you very much, that worked great. Microsoft support said you cannot change the default settings. Not sure why they would not instruct on this simple procedure.

thanks again,

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