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Excel.Tips.Net ExcelTips (Menu Interface)

Adding Items to a Context Menu

When you right-click on a cell, Excel provides you with a feature-rich Context menu that allows you to do any number of things. You may want to add some features to that Context menu, particularly if they are features you use often.

Unfortunately, you cannot edit Context menus in the same manner that you can edit other menus—by using Customize from the Tools menu. Instead, you must manipulate Context menus through VBA.

If you want to add an item to the Context menu that appears when you right-click on a cell, you can use the following code:

Sub AddItemToContextMenu()
    Dim cmdNew As CommandBarButton
    Set cmdNew = CommandBars("cell").Controls.Add

    With cmdNew
        .Caption = "My Procedure"
        .OnAction = "MyProcedure"
        .BeginGroup = True
    End With
End Sub

All you need to do is set the .Caption property to whatever menu text you want used, and then change the .OnAction property so that it points to a macro or command you want used. When you later want to remove the menu option, you can use the following macro:

Sub RemoveContextMenuItem()
    On Error Resume Next
    CommandBars("cell").Controls("My Procedure").Delete
End Sub

To use this, change the "My Procedure" text to whatever text you used in the .Caption property of the previous macro. The On Error statement is used in this macro just in case the specified macro item had not been previously added.

By modifying your macro just a bit, you can specify that the addition to the Context menu should occur only when right-clicking on specific cells. The following macro checks to see if you are clicking on a cell in the range of C10:E25. If you are, then it adds a menu option for your procedure at the end of the Context menu.

Private Sub Worksheet_BeforeRightClick(ByVal Target As Range, _
  Cancel As Boolean)
    Dim cmdNew As CommandBarButton

    For Each icbc In Application.CommandBars("cell").Controls
        If icbc.Tag = "brccm" Then icbc.Delete
    Next icbc

    If Not Application.Intersect(Target, Range("c10:e25")) _
      Is Nothing Then
        Set cmdNew = CommandBars("cell").Controls.Add
        With cmdNew
            .Caption = "My Procedure"
            .OnAction = "MyProcedure"
            .BeginGroup = True
            .Tag = "brccm"
        End With
    End If
End Sub

In the VBA editor, this macro needs to be added to the specific worksheet that you want it used with. All you need to do is double-click on that worksheet, in the Project Explorer (upper-left corner of the VBA editor), and then enter it into the code window for that worksheet.

As with the earlier macro, all you need to do is modify the settings specified for the .Caption and .OnAction properties. In addition, you may want to change the cell range that is considered "valid" when adding a menu choice—just change the "c:10:e25" range specification to the range desired. You can even use a named range in place of the cell range, which is great if your valid range is really a set of non-contiguous cells.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2064) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Related Tips:

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

 

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Comments for this tip:

Roger    12 Aug 2016, 11:23
Is it possible to replace a command like "Copy" so that it is in the same location?
carlo    06 Nov 2015, 13:02
great!
you solved a difficult proble to get get through
carlo    06 Nov 2015, 12:12
very nice
Kadr Leyn    10 May 2015, 09:11
Thanks for information.
I made template this topic and I added a date userform to right-click(context) menu.In this way you can add "date" with right-click menu to selected cell.
Link : https://netmerkez.wordpress.com/excel/add-right-click-menu/
Jeff Weir    05 Mar 2015, 04:01
Whoops, I meant
if .Caption = "My Procedure" then icbc.Delete
Jeff Weir    05 Mar 2015, 04:00
Hi Allan. Great article.

Question: Is there any particular reason you use the .Tag property in the following line:
If icbc.Tag = "brccm" Then icbc.Delete
...instead of just using the .Caption property like so:
.Caption = "My Procedure"

?

 
 

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