Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Rows in a PivotTable.
Written by Allen Wyatt (last updated July 2, 2022)
This tip applies to Excel 97, 2000, 2002, and 2003
When working with PivotTables, you may have a need to determine how many rows the PivotTable contains. There are a couple of ways you can go about this. If you want to use a worksheet formula, you can create a formula that will return the count of cells.
The first thing you need to do is to determine which column of your PivotTable you want to count. For the sake of this example, let's say that you want to count column C. Display the New Name dialog box and specify a name for your data in the Name field. In the Refers To field enter the following formula:
=OFFSET($C$1,0,0,COUNTA($C:$C,1))
Click OK, and you have given a name to a range of data defined by the formula. Assuming that the name you used was PTRows, you could then use the following formula in a regular cell:
=ROWS(PTRows)
What is returned is the count of the rows in the data range, which represents your PivotTable.
If you want to determine the row count in a macro, the following line will assign the value to the lRowCount variable:
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here:
lRowCount = ActiveSheet.PivotTables("Pivottable1").TableRange2.Rows.Count
This code returns a count of all the rows in the PivotTable, including the page fields. If you want to omit the page fields and just return the count of the rows in the main PivotTable, you can use this code instead:
lRowCount = ActiveSheet.PivotTables("Pivottable1").TableRange1.Rows.Count
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8561) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Rows in a PivotTable.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!
When you create a PivotTable, Excel automatically sums the data that you place into the Data Items area of the table. ...
Discover MoreWish there was a way to define how you want PivotTables formatted before you actually create the PivotTable? You may be ...
Discover MoreIf you ever try to edit a PivotTable and get an error that tells you that the "underlying data was not included," it can ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments