Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Hash Marks Displayed Instead of Cell Contents.

Hash Marks Displayed Instead of Cell Contents

Written by Allen Wyatt (last updated November 26, 2022)
This tip applies to Excel 97, 2000, 2002, and 2003


Bob is having some problems getting Excel to display the text within a cell. What is happening is that Excel is displaying a series of # signs instead of the text. He notes that he is not even close to the character limit of the cell.

The answer here depends on what you mean by "the character limit of the cell." Generally, such a statement means that you haven't reached the limit of the text that Excel can store in the cell—1,024 characters. It is important to keep in mind that what Excel can store and what it can display are two different things, as will shortly be discussed. If, however, by "character limit" you mean that the cell is wider than what is stored in the cell, that is a separate issue.

First things first: Excel can store up to 1,024 text characters in a cell, but it can only display up to 255 characters if the cell is formatted as text. If the cell contains more than 255 characters and the cell is formatted as text, then the hash marks are displayed. The solution is to change the format of the cell to general; then the text will display as you expect.

The more common occurrence is to see hash marks displayed when the cell contains a numeric (or date) value. If the cell is too narrow to display the value, then the hash marks are shown. They indicate that an "overflow" condition has occurred and that your value cannot be displayed as you want.

This is particularly common when displaying dates using a format that requires more horizontal space. For instance, if you display a date as "September 22, 2014," that date takes more column width to display than does "9/22/14." The solution is to simply widen the column so that the display doesn't overflow the width.

Dates will also display hash marks if you attempt to display a date value outside the range of dates that Excel can handle (1/1/1900 through 12/31/9999).

You should also note that you might see hash marks appear if you change the size of the font used in a cell. Change the font to a larger size, and Excel may not be able to display the value horizontally. If you can't widen the column then consider making the font smaller so that Excel can make the full value visible.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8441) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Hash Marks Displayed Instead of Cell Contents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hiding Errors

If you find the green and red squiggly underlines that Word adds to your document distracting, you might want a quick way ...

Discover More

Contingent Validation Lists

Data validation can be used to create lists of choices for entry into a particular cell. Using the techniques in this tip ...

Discover More

Unknown Non-Printing Characters

When you paste information into Word from the internet, you may get more than just the plain text you hoped for. This tip ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (menu)

Setting Vertical Alignment

Excel allows you to adjust not only the horizontal alignment of values in a cell, but also the vertical alignment. This ...

Discover More

Adjusting Cell Margins for More White Space

Is the information in your cells too jammed up? Here are some ways you can add some white space around that information ...

Discover More

Changing Fonts in Multiple Workbooks

If you need to change fonts used in a lot of different workbooks, the task can be daunting, if you need to do it ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.