Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Displaying a Result as Minutes and Seconds.
Written by Allen Wyatt (last updated August 24, 2019)
This tip applies to Excel 97, 2000, 2002, and 2003
When Deepak divides two numbers, he would like the result shown in minutes and seconds instead of a decimal value. For example, the result of the division 315/130 is 2.42 minutes, but he would like it displayed as 2:25 (2 minutes, 25 seconds).
Welcome to the wonder world of working with time values in Excel. You need to understand that Excel, intrinsically, works with decimal values—such as 2.42. (Actually dividing 315 by 130 results in an answer of 2.42307692.) There are several ways that you can display this as a non-decimal value, such as 2:25. One way is to use a formula such as the following, which returns a text value:
=TEXT(INT(315/130),"0") & ":" & TEXT((315/130-INT(315/130))*60,"0")
The problem with using such a formula, however, is that the resulting text value cannot be used in further calculations. (Well, not without jumping through bothersome and unnecessary hoops.) A better solution is to follow these general steps:
That's it. Your cell now shows 2:25, just as desired. Why does this work? It has to do with how Excel stores dates and times internally. Understand that, in Excel's world, anything to the left of the decimal point (2) is a number of days. Anything to the right of the decimal point (.42307692) is a portion of a full day. Thus, to get value 2.42307692 to something that Excel can understand as a number of minutes and seconds, you need to divide it by the number of minutes in a day (24 * 60, or 1440).
With the value "normalized" to what Excel expects for dates and times, you can then apply formatting to the cell and Excel displays it as you expect.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (6737) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Displaying a Result as Minutes and Seconds.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!
Excel allows you to store times in your worksheets. If you have your times stored in one column and an AM/PM indicator in ...
Discover MoreWhen using Excel to calculate elapsed time, there can be all sorts of criteria that affect the formulas you would ...
Discover MoreIt is no secret that you can store time values in an Excel worksheet. But do you really know how small of a time value ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here:
Comments