Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Inserting a Watermark Behind Merged Cells.

Inserting a Watermark Behind Merged Cells

by Allen Wyatt
(last updated August 4, 2012)

1

Tony asked if it was possible to insert a "watermark" type of permanent comment into a group of merged cells. The idea is for the comment to stay behind any entered text.

The short answer is that there is no way of doing this. Excel allows you to use a graphic as a background, but only for the worksheet as a whole, not for a range of cells. Even then, the background won't print—which is why Excel calls it a "background" and not a "watermark." (True watermarks are on physical paper, not on-screen.)

One possible solution—if you want your "comment" to be text instead of a graphic—is to use a text box. Create a text box that is the same size as your merged cells, and position it over those cells. Then, add your comment to the text box, as desired. Format the text box so the font is a light gray, the text box has no border, and the background is transparent.

The background being transparent is important, since you cannot position the text box "behind" the worksheet. The text box is on the drawing layer, which is always over the worksheet. You can arrange objects on the drawing layer, but you cannot move the drawing layer itself.

Now, if people use the Tab key to move into the merged cells, they can type things and it will appear in the cells. You may have to play with colors and appearance, because the gray text in the text box doesn't go away when you enter text in the underlying cells.

You should know that if someone uses the mouse to click on the merged cells, they will, instead, select the text box. You can get around this by selecting the merged cells, making sure they aren't protected, and then protecting the worksheet as a whole. By default, text boxes are protected, so they can't be selected in a protected worksheet. Now, when someone clicks on the merged cell, it is the cell that is selected, not the text box—it cannot be selected in a protected worksheet.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3343) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Inserting a Watermark Behind Merged Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Turning Off Dynamic Menus

You may want to adjust the way that Excel displays its various menus. This tip explains how you can turn off the dynamic menu ...

Discover More

Footnotes Don't Automatically Renumber

Editing a document can, at times, be hard work. It isn't made easier if you feel that Word is "fighting" you on some tasks, ...

Discover More

Entering a Degree Sign

One of the more common symbols that people need to use in their writing is the degree symbol, typically used after a numeric ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Creating Venn Diagrams with Excel Data

A common way of representing data is to use a Venn diagram. Unfortunately, Excel doesn't have a precise way of creating Venn ...

Discover More

Editing Graphic Objects

Want to change the way that a graphic object appears in your worksheet? You need to edit it, then, using the techniques ...

Discover More

Positioning a Graphic in a Macro

Macros are a great way to process information in a worksheet. Part of that processing may involve moving graphics around so ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 2?

2015-06-19 06:13:10

Tatenta Memolyn chipaumire

THAT'S BRILLIANT


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.