Written by Allen Wyatt (last updated August 26, 2023)
This tip applies to Excel 97, 2000, 2002, and 2003
William has a PivotTable based on parts drawn from a store for a particular piece of equipment. Some parts have not ever been drawn upon and hence the usage is zero. William wonders if there is a way to display in the PivotTable only parts with usage greater than zero.
There are a couple of ways you can handle this situation. One way, obviously, is to remove all the zero-value items from the data used to create the PivotTable. Another way is to go ahead and create the PivotTable, but then apply a filter to the PivotTable to remove those items with a zero value.
To apply an AutoFilter after the PivotTable is created, all you need to do is select the column to the immediate right of the PivotTable and then create the AutoFilter. (Create the AutoFilter as you normally would in your version of Excel.) Excel is smart enough to know that the AutoFilter should not apply to the blank column, but instead does its work on the rows that make up the PivotTable. Click the triangle to the right of the column on which you want to filter, then select Custom. You can then specify that the filter should only include items with a value greater than zero.
Another thing you can try is handy if the item you want to filter (in this case, the Parts field) is either a column field or a row field. Simply right-click the field after it is placed in the PivotTable and then choose Settings. You can then specify that you want a particular value (in this case, the value 0) omitted from the PivotTable.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3276) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Excluding Zero Values from a PivotTable.
Best-Selling VBA Tutorial for Beginners Take your Excel knowledge to the next level. With a little background in VBA programming, you can go well beyond basic spreadsheets and functions. Use macros to reduce errors, save time, and integrate with other Microsoft applications. Fully updated for the latest version of Office 365. Check out Microsoft 365 Excel VBA Programming For Dummies today!
Conditional formatting is very powerful, and you can use it to dynamically adjust how your data looks. Excel allows you ...
Discover MoreCreate a complex PivotTable and you may find that your system slows to a crawl. The reason for this may be due to the way ...
Discover MoreExcel allows you to link to values in other workbooks, even if those values are in PivotTables. However, Excel may ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments