Written by Allen Wyatt (last updated August 19, 2023)
This tip applies to Excel 97, 2000, 2002, and 2003
On some calculators there is a little button that can come in very handy: the plus/minus button. This button, when pressed, will switch whatever value is on the display between its positive and negative values. For instance, if the display shows the number 57, then pressing the button will change the display to -57. Pressing it again will switch the value back to 57.
If you would like a "button" that does this in Excel, you'll quickly find that there is none built into the program. You can quickly create one, however, by using a macro:
Sub PlusMinus1() Dim cell As Range For Each cell In Selection If Application.IsNumber(cell) Then cell.Value = cell.Value * -1 End If Next cell End Sub
Note that the macro simply steps through whatever range of cells you selected when the macro started. Each cell is checked to see if it contains a number. If it does, then the value of that number is multiplied by -1. The result is a switch in sign for the number.
One drawback to the macro is that if the cell contains a formula, that formula is converted to a value and then multiplied by the -1 value. You may not want to lose your formulas. In that case, you could rely on a more discriminating macro, one that checks to see if the cell contains a formula or not. If not, then it is simply multiplied by -1. If so, then the formula is adjusted so that the result is multiplied by -1.
Sub PlusMinus2() Dim cell As Range For Each cell In Selection If Left(cell.Formula, 1) = "=" Then Cell.Formula = cell.Formula & " * -1" Elseif Application.IsNumber(cell) Then cell.Value = cell.Value * -1 End If Next cell End Sub
You can assign either of these macros to a shortcut key or to a toolbar button to make it easy to use at any time.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3256) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Creating a Plus/Minus Button.
Best-Selling VBA Tutorial for Beginners Take your Excel knowledge to the next level. With a little background in VBA programming, you can go well beyond basic spreadsheets and functions. Use macros to reduce errors, save time, and integrate with other Microsoft applications. Fully updated for the latest version of Office 365. Check out Microsoft 365 Excel VBA Programming For Dummies today!
One of the most basic of programming structures is the conditional structure: If ... End If. This tip explains how this ...
Discover MoreTroubleshooting an Excel macro when it causes the entire computer to freeze can be a tedious affair. This tip provides ...
Discover MoreIf you have a macro that selects different columns in a worksheet while processing information, you may get some ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments